Site Admin

Responsibilities

• Supporting the onboarding process for new starters: preparing welcome packs, ensuring everything is set up before their arrival and organising site inductions.
• Maintaining accurate daily and weekly trackers, including:
  • Annual leave
  • Site rotations
  • Staff resources
  • Flight and travel logs
• Understanding site-specific compliance requirements and keeping relevant databases up to date (full training provided).
• Supporting accommodation logistics for new starters.
• Ensuring contact lists, trackers and distribution groups are current and well-maintained.
• Liaising with Project Managers, Admin Manager & HR on staff logistics.
• Being the go-to person for admin queries on-site.
• Maintaining and updating master admin files in line with company procedures.
• Assisting with on-site events and social activities as needed.
• Promoting smooth and clear communication between site teams and senior staff/admin.
• Reporting any risks, concerns, or opportunities for improvement to the Admin Manager, with a focus on continuously improving processes and making site operations more efficient and structured.

Skills and Requirements

• Leaving Certificate or equivalent.
• 3+ years’ experience in a similar admin or site-based role preferred – however, we will also consider candidates who are highly motivated, eager to learn, and confident using computers and Microsoft Office.
• A positive attitude and willingness to get stuck in – we’re looking for someone who brings good energy to the team and helps keep things running smoothly.
• Strong IT skills in Microsoft Word, Excel, and PowerPoint.
• Familiarity with SharePoint is an advantage; however, full training will be provided for the right candidate.
• Clear and confident written and verbal communication skills.
• Excellent organisation and attention to detail.
• Comfortable working both independently and as part of a team.
• Use initiative to suggest improvements and new ideas.
• Prior experience in the construction or engineering industry is an advantage.
• Full training on internal systems and compliance processes will be provided.