Accounts Payable (AP) Specialist

About

We are seeking an experienced Accounts Payable (AP) Specialist to join our team on a full-time basis. The ideal candidate will have a minimum of 3-5 years of direct AP experience. This is a Monday through Friday, on-site position, with working hours from 8:30 AM to 5:00 PM. Overtime is possible but limited to 1 to 2 hours per week. Interviews will be conducted via Teams.

Work Schedule and Compensation

• Monday – Friday, 8:30 AM to 5:00 PM (Overtime possible, no more than 1-2 hours per week)
• Interviews will be conducted via Microsoft Teams

Key Responsibilities

• Process daily accounts payable transactions, ensuring accurate and timely entry of invoices and expenses.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Analyze invoice and expense reports, charging expenses to appropriate accounts and cost centers; record all entries accurately.
• Monitor discount opportunities and ensure timely payments to vendors.
• Verify federal ID numbers for vendors as required.
• Schedule and prepare checks for vendor payments.
• Resolve purchase order, contract, invoice, or payment discrepancies and ensure proper documentation.
• Ensure credit is received for outstanding memos; issue stop-payments or purchase order amendments as needed.
• Process payments to employees by receiving and verifying expense reports and requests for advances; prepare checks accordingly.
• Maintain confidentiality and protect the organization’s value by handling sensitive information appropriately.
• Continuously seek to improve the payment process and support period close activities, managing increased workloads as necessary.
• Process customer credits as required.

Required Qualifications

• 3-5 years of direct Accounts Payable experience.
• Prior experience with Canopy ERP is a Plus.
• Strong analytical skills with attention to detail for verifying entries and reconciling reports.
• Proficiency in processing high volumes of transactions efficiently and accurately.
• Excellent communication and problem-solving skills for resolving discrepancies.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Experience in period close activities and managing increased workloads when necessary.