Accountant

Role Summary

The Accountant is responsible for account reconciliations, vendor management, accounts payable control, and month-end close support across Paw Prosper's multi-brand operations. This is a judgment-based role requiring critical thinking, analytical rigor, and the ability to investigate anomalies and communicate findings clearly. The Accountant is the quality gate between daily transaction processing and financial reporting.

Core Responsibilities

Account Reconciliations & Analysis (35%)

• Own monthly account reconciliations for assigned GL accounts
• Investigate reconciling items, aging schedules, and unusual balances; propose resolutions
• Maintain audit trails in QuickBooks Online and supporting spreadsheets, supporting audit as required.
• Identify trends, anomalies, or errors and escalate to Controller with recommendations
• Perform vendor reconciliations — match invoices to payments, resolve aging issues
• Conduct intercompany reconciliations and flag mismatches

Accounts Control (30%)

• Ensure Bank transaction coding is up to date and accurate
• Review vendor invoices in Bill.com or accounting inbox
• Apply GL account and cost center assignments with critical judgment
• Flag invoices with missing info, duplicate entries, or policy violations
• Approve invoices up to assigned threshold (e.g., under $5,000); escalate above threshold per approval matrix
• Maintain vendor master data accuracy

Month-End Close Support (25%)

• Partner with Controller on close execution and financial statement preparation
• Prepare and review account reconciliations before Controller's financial statement review
• Investigate variances flagged by Controller with analysis and recommendations
• Ensure all supporting documentation is complete and audit-ready
• Coordinate with Bookkeeper to resolve outstanding transaction issues before close

Analysis & Problem-Solving (10%)

• Investigate customer or vendor inquiries requiring account-level analysis
• Prepare ad-hoc reports (aging schedules, vendor spend analysis, etc.)
• Identify process improvements and propose solutions to Controller
• Support special projects (acquisition integration, policy updates, system migrations)

Required Competencies

• Critical thinking — understand why, not just what
• Analytical rigor — investigate thoroughly, use data, document work
• Communication — explain findings clearly; escalate with context and recommendations
• Ownership — take responsibility for assigned accounts and processes
• Judgment under ambiguity — propose reasonable solutions when rules don't cover the situation
• Reliability — meet deadlines, communicate proactively if blocked

Required Experience

• 3+ years accounting experience (public or corporate)
• Proficiency in QuickBooks Online or similar ERP
• Experience with account reconciliations, vendor management, and AP
• Multi-entity or multi-brand accounting (a plus)
• Strong Excel skills (formulas, pivot tables)
• Comfort with automation tools
• Strong written and verbal English

90-Day Success Metrics

• All assigned account recs completed on schedule with complete documentation
• Fewer than 3 AP coding errors per month on high-volume accounts
• Vendor recs current with fewer than 5 outstanding discrepancies
• Month-end close support delivered on time with minimal rework
• 3–5 process improvements or control gaps identified in first 90 days
• Clear escalation patterns established with Bookkeeper

What This Role Is NOT

• Not an FP&A role but FP&A skills an asset
• Not a tax or compliance role — focus is operational accounting and close support