ACCOUNTANT II Non-UFD & Private Funds Grant Manager

Main Purpose of Job

This position serves as an Accountant II and Non-Unified Funding Documents (UFD) & Private Funding Grants Manager at Howard County Health Department. The agency has an average annual appropriation budget of ~$50 million (FY 2025) and manages more than twenty Non-UFD & Private grants. The role performs full-time professional accounting duties, examining, analyzing, and interpreting accounting systems, records, and reports applying GAAP and GAS.

It also conducts process reviews, makes recommendations for improvements, ensures contract compliance, and performs audit reviews. The position collaborates with administrative officials, program heads, staff specialists, and others to exchange information, interpret policies, assist with closeout, and complete other duties as assigned. This position is eligible for hybrid telework.

Position Duties

70% Non-UFD & Private Funding Grants Manager

• Develops financial processes for immediate and long-range management and planning, ensures compliance with state and federal rules and regulations, and advises the Director of Fiscal Services Unit.

Budget Management

• Maintains merit and contractual employees’ records, including tracking funding sources.
• Reviews and approves sub-vendors’ invoices for accuracy.
• Assists with budget management funded through state, local government, and private grantors.
• Assists with close-out by ensuring items are properly accrued and adjusted at fiscal year end.

Coordinating with Grants

• Coordinates with grants liaison and financial staff.
• Reconciles all grants monthly.

Financial Reporting

• Prepares various finance and budget reports as needed.
• Presents financial budgets, forecasts, and summaries quarterly and as required.

Financial Planning and Management

• Develops cost containment strategies as necessary.
• Collaborates with the Fiscal/Program team to solve financial problems.
• Conducts research and provides statistical information and data for necessary reports.
• Provides forecast for operation expenditures to ensure available resources for operation.
• Reconciles grants in SAP to FMIS.
• Conducts accounts receivable audit.

20% Grant Invoicing

• Prepares a variety of monthly and quarterly invoices for internal and external customers. The invoices are prepared for various programs and required for some funding sources. Examples include the Family Options Program; invoices are generated by an extensive review and reconciliation process encompassing County reports and FMIS reports to determine proper expenditures. Review expenditures and invoices with program managers and make appropriate adjustments.

5% Special Projects

• Assists and provides requested information and prepares responses to federal, state, and county auditors. Assists with special projects as requested by the Fiscal Services Chief II and other duties as necessary.

5% Other Duties As Assigned

• Possesses a broad understanding of HCHD services and can refer to other programs. Participates in necessary drills and exercises, responds to emergencies as appropriate, keeps abreast of policies and procedures in the program, bureau and department, completes all required trainings, and participates in quality improvement efforts within the program.

Minimum Qualifications

• Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.
• Experience: Two years of experience examining, analyzing, and interpreting accounting systems, records, and reports by applying generally accepted accounting principles.

Desired or Preferred Qualifications

• Experience maintaining accurate records on grant awards and expenditures.
• Experience in preparing annual budget requests and monthly budget projections.
• Experience accounting for grants from multiple funding sources.
• Experience implementing fiscal policies and procedures.
• Experience maintaining necessary documentation of fiscal transactions for audit and other purposes.

EEO Statement

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.