Accounting Assistant

About TeleCom Business Solutions, Inc.

TeleCom Business Solutions, Inc. specializes in providing advanced IT managed services and project implementation support to help businesses achieve their technology goals. Offering flexible monthly plans, including security software, 24/7 monitoring, help desk support, and tools like Microsoft 365, the company ensures optimal system functionality with minimal downtime. TeleCom also excels in technology upgrades, handling installation, configuration, and training for IP Phone systems, networking, conference room solutions, and server infrastructure. With a focus on seamless technology integration, TeleCom enhances client performance and security.

Role Description

This is a full-time, on-site role for an Accounting Assistant, based in Hallam, PA. The Accounting Assistant will handle day-to-day bookkeeping tasks, assist with payroll processing, prepare invoices, manage accounts payable and receivable, and maintain accurate financial records. The role also involves supporting the finance team in preparing reports, reconciling accounts, and handling general administrative duties to ensure smooth financial operations.

Key Responsibilities

• Assist with daily bookkeeping activities using accounting software such as QuickBooks Desktop, ensuring all financial transactions are accurately recorded
• Manage accounts payable and accounts receivable processes, including processing vendor invoices, customer invoicing, and tracking payment status
• Support accounts receivable collections by following up with customers regarding outstanding balances
• Review invoices, billing statements, and expense reports for accuracy and assist with discrepancy resolution
• Process employee timesheets and support payroll-related administrative functions
• Perform data entry for financial reports, billing statements, and accounting records
• Generate and distribute basic accounting and operational reports
• Work within our CRM system, ConnectWise (training provided)
• Maintain organized filing systems for financial documents, contracts, and correspondence
• Support calendar management and scheduling for finance team meetings
• Perform clerical and administrative tasks including mail handling, phone support, proofreading documents, ordering office supplies, and general office support
• Perform other duties as assigned to support the finance and operations team

Qualifications

• Basic accounting skills including accounts payable, accounts receivable, and account reconciliation
• Proficiency in bookkeeping software and tools, such as QuickBooks or similar systems
• Strong competency in Microsoft Office applications like Excel and Word
• Excellent organizational and time management skills to manage multiple tasks efficiently
• Strong problem-solving skills
• Good communication skills and ability to collaborate effectively within a team
• Positive attitude, strong work ethic, and willingness to learn
• High attention to detail and commitment to accuracy
• Familiarity with technology services or previous experience in a similar industry is a plus
• An associate degree in accounting, finance, or a related field (or equivalent work experience) is preferred