Accounting Representative

Position Overview

We are seeking a detail-oriented Accounting Representative with recent experience in QuickBooks Online (QBO) to support our accounting operations within a federal contracting environment. This role is responsible for maintaining accurate Accounts Receivable (AR) and Accounts Payable (AP) processes across multiple ongoing contracts.

Key Responsibilities

• Manage day-to-day Accounts Receivable and Accounts Payable functions
• Manage day-to-day email correspondence for accounting operations
• Process invoices, payments, and vendor bills in QuickBooks Online
• Monitor contract billing schedules and ensure timely invoicing
• Reconcile accounts and resolve discrepancies
• Track outstanding receivables and follow up on collections
• Maintain accurate financial records in compliance with federal contracting standards
• Assist with month-end closing activities and reporting
• Support audits and documentation requirements related to government contracts
• Communicate with internal teams, vendors, and clients regarding financial transactions

Qualifications

• Recent hands-on experience with QuickBooks Online (within the last year required)
• 2+ years of experience in accounting, bookkeeping, or similar role
• Strong understanding of AR/AP processes
• Experience working in or supporting federal contracting environments preferred
• High attention to detail and strong organizational skills
• Ability to manage multiple contracts and deadlines simultaneously
• Proficiency in Microsoft Excel and general accounting systems
• Strong communication and problem-solving skills

Preferred Skills

• Familiarity with government invoicing requirements (e.g., progress billing, contract-based billing)
• Knowledge of compliance standards related to federal contracts