Accounting / Office Manager

About

The Accounting / Office Manager is responsible for overseeing daily accounting operations while managing administrative functions to ensure efficient office performance. This role combines financial oversight with hands-on office management, requiring strong organizational, leadership, and analytical skills. The ideal candidate will ensure accurate financial reporting, maintain compliance, and support business operations in a fast-paced environment.

Responsibilities

Accounting & Finance

• Manage full-cycle accounting, including Accounts Payable, Accounts Receivable, General Ledger
• Prepare monthly, quarterly, and annual financial statements
• Perform bank and credit card reconciliations
• Oversee payroll processing and ensure compliance with applicable legislation
• Manage cash flow, budgeting, and forecasting
• Coordinate with external accountants for year-end audits and tax filings
• Ensure compliance with company policies, accounting standards, and regulatory requirements (e.g., HST, WSIB where applicable)
• Monitor and improve internal controls and accounting processes

Payroll & Office Management

• Administer weekly payroll, ensuring accuracy of wages, deductions and statutory remittances
• Oversee employee benefits programs (health/dental, retirement plans, leaves), including enrollment, changes and renewals
• Maintain accurate and confidential employee records, including new hires, job changes and terminations
• Support recruitment activities (job postings, screening, coordination of interviews, references)
• Coordinate onboarding and offboarding, including documentation, orientations and exit processes
• Ensure compliance with employment standards, health and safety requirements and internal HR policies

Reporting & Leadership

• Provide guidance to leadership on the financial impact of HR decisions (staffing levels, compensation, benefits changes)
• Partner with managers to interpret policies and support performance management and employee relations issues
• Identify opportunities to streamline and integrate accounting, payroll and HR processes and systems

Qualifications

• Diploma or degree in Accounting, Finance, or Business Administration
• Minimum five (5)+ years of experience in accounting and/or office management
• Strong knowledge of accounting principles and financial reporting
• Experience with accounting software (e.g., QuickBooks, Sage, or similar ERP systems)
• Proficiency in Microsoft Office, particularly Excel
• Knowledge of Canadian payroll regulations, HST, and compliance requirements
• Excellent organizational, multitasking, and problem-solving skills
• Strong communication and leadership abilities

Benefits

• Casual dress
• Extended health care
• On-site parking
• RRSP match

Education

• Bachelor's Degree (preferred)

Experience

• Bookkeeping: 5 years (preferred)

Work Location

• In person