Accounts Payable Clerk II

About the Role

We are seeking a detail-oriented and experienced Accounts Payable Clerk II to join our finance team. The ideal candidate will have strong Accounts Payable experience with the ability to process high volumes of invoices accurately and efficiently in a fast-paced environment. While experience with Canopy ERP is preferred, we are primarily seeking candidates with a solid background in end-to-end AP processing, reconciliation, and vendor payment management.

This is a fully on-site role requiring strong analytical abilities, organizational skills, and attention to detail. The successful candidate will play a key role in ensuring timely and accurate payment processing while supporting month-end close activities and maintaining financial accuracy.

Key Responsibilities

• Process daily Accounts Payable transactions, including invoice entry, expense processing, and payment preparation.
• Reconcile processed transactions by verifying entries and comparing system reports to account balances.
• Analyze invoices and expense reports to ensure accurate coding to appropriate accounts and cost centers.
• Monitor vendor payment schedules and identify discount opportunities for timely payments.
• Verify vendor information, including federal tax ID numbers and supporting documentation.
• Prepare and schedule vendor payments, including checks and electronic payments.
• Investigate and resolve discrepancies related to purchase orders, invoices, contracts, and payments.
• Process employee expense reimbursements and advance requests accurately and in a timely.
• Ensure outstanding credits and vendor memos are properly applied and documented.
• Support month-end and period-close activities while managing increased transaction volumes when necessary.
• Maintain confidentiality of financial and employee information.
• Identify opportunities for process improvement and operational efficiency within the AP function.
• Process customer credits and related adjustments as required.

Required Qualifications

• 3–5 years of direct Accounts Payable experience in a high-volume environment.
• Experience working with ERP systems; Canopy ERP experience preferred.
• Strong understanding of AP processes, invoice reconciliation, and payment cycles.
• Excellent analytical and problem-solving skills with strong attention to detail.
• Ability to process large volumes of transactions accurately and efficiently.
• Strong communication and interpersonal skills for vendor and internal stakeholder interactions.
• Experience supporting month-end close and financial reconciliation activities.
• Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
• Proficiency with Microsoft Office applications, particularly Excel.

Preferred Qualifications

• Prior experience with Canopy ERP.
• Experience working in a corporate finance or accounting environment.
• Knowledge of accounting principles and AP best practices.

Key Skills

• Accounts Payable Processing
• Invoice Reconciliation
• Vendor Management
• ERP Systems
• Expense Reporting
• Payment Processing
• Financial Accuracy
• Month-End Close Support
• Attention to Detail
• Problem Solving
• Microsoft Excel
• Data Entry & Reporting