Accounts Payable Manager

About

Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.

ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs.

Who we are looking for

ASCO is seeking a high-performing, hands-on Accounts Payable Manager who brings both operational excellence and a strategic mindset to lead a critical function within our finance team.

In this role, the Accounts Payable Manager will play a key role in financial operations, driving process improvements, ensuring accuracy and timeliness, and strengthening both internal and external partnerships.

This opportunity is ideal for a leader who can balance strategy with execution – someone who is comfortable rolling up their sleeves while elevating operational excellence.

If you are passionate about financial operations, driving process improvements, and working within a collaborative team environment, while making an impact in conquering cancer worldwide, we want to hear from you!

This position is hybrid with a primary location in Alexandria, VA. We anticipate the hire to be on site approximately 1 day per week.

Responsibilities

• Lead and assist the AP team in processing invoices, payments, and expense reports.
• Ensure that non-PO and PO invoices are processed daily in our financial system.
• Ensure that new vendors, suppliers, and volunteers are created timely.
• Collaborate on responding to emails timely including the AP mailbox.
• Collaborate with uploading invoices for Honoraria, Grants and Awards.
• Collaborate with team members to prioritize daily activities.
• Manage payment returns and rejections timely.
• Manage and clear outstanding checks.
• Record and reconcile corporate department cards and VP credit cards payments.
• Review and process weekly payment batches for Direct Debit Payment, ACHs/Checks and batches for Zelle, Paypal, wires, ensuring accuracy and timeliness of payments to vendors and suppliers.
• Oversee and maintain key relationships with banks and payment service providers.
• Collaborate to continuously optimize internal processes and integrate emerging market trends.
• Quickly triage and resolve escalated issues related to invoices, vendor inquiries, and payment discrepancies while proactively communicating status.
• Train staff across the organization to properly use Oracle Financial Cloud.
• Work with financial team to identify Accounts Payable improvements in Oracle Financial Cloud.
• Participate in the timely cadence of the month-end close process ensuring deadlines are met and a high-quality product is delivered.
• Develop and implement AP policies and procedures to ensure compliance with regulatory requirements and internal controls.
• Ensure compliance with internal policies, accounting standards, and regulatory requirements related to AP.
• Prepare financial reports related to AP activities, including aging reports, reconciliation statements, and variance analysis.
• Collaborate within the Finance Department to determine areas of improvement and develop plans to implement.
• Analyze financial data to identify trends, areas for improvement, and cost-saving opportunities.
• Collaborate with the finance team to support budgeting, forecasting, and financial planning processes.
• Coordinate with auditors during internal and external audits, providing necessary documentation and explanations.
• Implement controls and measures to prevent fraud, errors, and discrepancies in AP processes.
• Provide leadership, guidance, and mentorship to the AP teams, fostering a culture of accountability, collaboration, and continuous improvement.
• Conduct performance evaluations, set goals, and develop training programs to enhance team skills and productivity.
• Manage the accuracy of the vendor database.
• Prepare, review, and submit 1099/1096 timely.
• Serve as a backup to Procurement and Contract Specialist.

Required Education and Experience

• Bachelor's degree in accounting, finance, management, or a related field or equivalent years of experience
• 6+ years' experience performing full-function accounts payable duties
• Extensive knowledge of accounting and accounts payable principles, including general ledger coding
• Experience in calculating, posting, and managing financial records accurately
• Staff management experience with a track record of engaging, motivating, and developing staff

Preferred Education and Experience

• Oracle Financial Cloud experience preferred

Competencies

• Proactive with strong analytical and decision-making skills
• Excellent leadership skills with ability to motivate, delegate, and develop staff
• Excellent customer service skills
• Ability to build excellent relationships with vendors, suppliers, and volunteers and provide high-touch customer service
• Excellent communication skills, including written, with ability to clearly convey and receive information
• Strong planning and problem-solving skills with diligence in adhering to deadlines
• Ability to identify and project manage new initiatives
• Excellent organization skills with high attention to accuracy and detail

Work Environment

Hybrid work location. Fast-paced office environment.

ADA/Physical Requirements

Extended periods seated or standing at a desk.

High use of computer and other office technology equipment.

Travel

No travel required

Benefits

• Hybrid Work Environment
• Open Leave Policy
• Paid Family Leave
• 13 Paid Holidays per Calendar Year
• Staff Appreciation Days
• 401(k): 7.5% Employer Contribution
• Medical/Dental/Vision
• Employee Assistance Program
• Fertility and Family Forming
• Healthcare Concierge
• Flexible Spending Account(s)
• Healthcare Savings Account
• Disability and Life Insurance

Equal Employment Opportunity

The Association for Clinical Oncology is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, national origin, sex, and religion.