Accounts Payable & Receivable Clerk

About

Ultra Luxury Hotel opening in Sea Point is looking for an Accounts Payable & Receivable Clerk. The Accounts Payable / Receivable Clerk is responsible for the accurate and timely processing of all supplier invoices, payments; and debtor collections supporting the financial integrity and cash flow management of the property. Proven hotel pre-opening experience is essential. The candidate must have been an integral member of a hotel opening team; actively involved in establishing operational standards; systems; service culture; and team structures from the ground up prior to the property’s first guest arrival.

Responsibilities

• Process and capture all supplier invoices accurately into the accounting system.
• Reconcile supplier statements and resolve billing discrepancies in a timely manner.
• Prepare payment runs ensuring all payments are authorised and documented per policy.
• Maintain an up-to-date creditors ledger and manage the accounts payable inbox.
• Issue invoices to corporate accounts, travel agents, and group clients promptly.
• Follow up on outstanding debtors and ensure timely collection of receivables.
• Reconcile daily revenue reports against PMS records and banking transactions.
• Prepare month-end AP and AR reports for the Accountant and Financial Controller.
• Maintain accurate filing and document management for all financial records.
• Liaise with suppliers, guests, and internal departments to resolve account queries.
• Ensure compliance with all internal financial controls and audit requirements.
• Assist with internal and external audits as required.

Requirements

• Diploma or Certificate in Accounting, Finance, or Bookkeeping.
• Minimum 2–3 years’ experience in an accounts payable/receivable role.
• Hospitality industry experience advantageous.
• Proficiency in accounting software (SAGE, Pastel, Xero, Protel, Opera or similar).
• Intermediate to advanced Microsoft Excel skills.
• Demonstrated experience serving an international, high-net-worth, and culturally diverse clientele, with a refined understanding of the nuanced expectations, sensitivities, and preferences of discerning global travellers.
• Thorough understanding of the intimate, detail-obsessed, and hyper-personalised service culture that defines a 102-key operation where every guest interaction carries the full weight of the brand.
• High degree of accuracy and numerical aptitude.
• Strong organisational skills and attention to detail.
• Ability to meet deadlines and work under pressure.
• Honest; trustworthy, and able to handle confidential financial information.
• Good communication and interpersonal skills.
• Methodical and process-driven approach to work.