Accounts Receivable Specialist

ABOUT THE ROLE

The Accounts Receivable Specialist will be responsible for managing end-to-end AR operations, ensuring timely and accurate invoicing, collections, and cash application. This role requires strong attention to detail, comfort with large transaction volumes, and the ability to work cross-functionally with internal teams and external customers.

RESPONSIBILITIES

• Generate and issue a high volume of accurate customer invoices on a recurring and ad hoc basis
• Monitor accounts to ensure timely collections and follow up on overdue balances
• Apply daily cash receipts and reconcile discrepancies across multiple payment methods
• Investigate and resolve billing issues, disputes, and customer inquiries
• Maintain accurate AR aging reports and provide regular updates to management
• Support the sales team with all customer and vendor form management
• Support month-end close activities, including reconciliations and reporting
• Partner with Sales, Customer Success, and Operations to ensure billing accuracy and alignment
• Assist in improving AR processes, systems, and automation as the company scales
• Ensure compliance with internal controls and accounting policies
• Support with other responsibilities as required

QUALIFICATIONS

• 2–5+ years of experience in accounts receivable or a similar accounting role
• Proven ability to manage high-volume transactional workloads with accuracy and efficiency
• Strong understanding of AR processes, including invoicing, collections, and cash application
• Experience working in a fast-paced, high-growth or startup environment preferred
• Proficiency in accounting systems and Excel (ERP experience a plus)
• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills for customer interactions
• Proficient with Stripe, Quickbooks, Excel, Claude, Hubspot and Slack
• Ability to prioritize, multitask, and meet deadlines

NICE TO HAVES

• Experience with SaaS or usage-based billing models
• Familiarity with automation tools and process improvement initiatives
• Exposure to audit support and compliance requirements

WHY JOIN SPELLBOOK?

• Embrace autonomy and accountability in a flexible work environment; we focus on outcomes and empower you to determine how to get the job done
• Access our company-paid group benefits for you and your family, with $1,000 towards mental health support
• Disconnect during our holiday closure and take advantage of our generous time off policies throughout the year
• Enjoy monthly paid meals, an annual wellness allowance to support your well-being and parental leave top-ups as your family grows
• Secure your stake in our success; you’ll receive competitive stock option grants as a pivotal early employee