Admin and Operations

About our client

Our client is a well-established distributor of premium houseware products in South Africa, specialising in sourcing and supplying high-quality, internationally recognised brands. With a strong focus on the mid- to upper-end market, they cater to discerning consumers who value quality, functionality, and design in their everyday living. Known for their commitment to excellence and carefully curated product offering, the business has built a solid reputation within the retail and distribution space for delivering trusted, branded solutions.

They are now seeking a highly organised and experienced professional with a strong background in administration and operations to support the smooth day-to-day running of the business and ensure operational efficiency across key functions.

Main Purposes of the Job

Admin:

• Invoicing: Prepare and manage invoicing
• Order Management: Ensure orders are processed accurately and on time.
• Courier Management: Prepare waybills and documentation for customer orders and ensure timely delivery.
• Stock on Hand: Update stock daily and share with relevant stakeholders.
• Stock Counts: Conduct regular stock counts with the warehouse manager.
• General admin duties as required.

Returns and Repairs:

• Track returned goods
• Test returned products and determine outcome
• Compile technical reports for returns
• Manage service centre repairs
• Handle spare part requests and supplier orders

Credentials & Experience Required:

• 3–5 years’ experience in administration
• Strong numerical and invoicing skills
• Matric qualification
• Strong English communication skills
• Product/category management knowledge

Skills:

• Advanced Excel (VLOOKUPs, Pivot Tables)
• Microsoft Office proficiency
• Strong problem-solving mindset
• Team player
• Ability to multitask and meet deadlines
• Detail-oriented and reliable

Organizational Structure:

Reports to General Manager Works alongside Operations Coordinator

Renumeration:

Market related salary based on experience and skill.