Administrative Assistant, Marketing & Communication

POSITION SUMMARY

Under the direction of Manager, Marketing & Communications, the Administrative Assistant, Marketing & Communication will be responsible for providing coordination, communications, and operational support to the Marketing & Communications Department.

KEY FUNCTIONS AND RESPONSIBILITIES

Provide operational support to the Marketing & Communications Dept. by:

• Input, monitor and maintain various business information systems records.
• Plan, coordinate and execute YMM hosted events and YMM’s participation at community events.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Assist with writing, preparing, and reviewing of business presentations, documents, and reports.
• Host and coordinate guided tours of the airport.
• Order marketing promo material as directed.
• Support the YMM website maintenance including content generation and updates.
• Maintain YMM social media channels by posting as scheduled in Monday.com, supporting strategy, graphic and content development, collecting and analyzing data via Meltwater.
• Liaise with internal and external stakeholders on behalf of the Marketing & Communications team.
• Direct the logistics of the Commercial team, including meetings, seminars, workshops, special projects, and events.
• Compile, schedule and distribute quality Community and Team YMM Newsletters monthly.
• Liaise with tenants and concessionaires and the Operations department as required.

Graphic Design Support:

• Support marketing campaigns with graphics.

• Support annual report with graphics and layout.

• Support other projects as needed.

• Other support duties as required.

Knowledge, Skills & Abilities

• Detail Oriented – The ability to proof, edit and review detailed print material to ensure error free document.
• Communication/Interpersonal – The ability to develop and maintain positive working relationships through resolving conflicts in a positive way, expressing oneself verbally and in writing in a clear and organized manner.
• Computer Skills – Ability to use various computer programs, software, and systems to complete work, tasks, and projects (email, internet, databases, word processing, publishing, website management etc.)
• Concession – The ability to support the terminal commercial concession program including, concession marketing, and leading the Tenant Marketing Committee.
• Integrity – Acting with uncompromising ethics and honesty at all time and in all situations both professionally and personally.
• Prioritizing Skills – Work on several projects concurrently with excellent organizational and prioritizing skills.
• Problem Solving – The ability to analyze problems systematically, organize information and identify key factors and causes to generate solutions.
• Relationship Management – The ability to develop, maintain, and strengthen partnerships with others inside or outside of the organization who can provide information, assistance, and support.
• Teamwork – The ability to work co-operatively within a diverse team, work group and across FMAA to achieve both the goals of the team and the organization.

REQUIREMENTS:

• Eligible for the Canada Summer Jobs Grant program.
• Currently enrolled in post-secondary education.

Physical Requirements

Requirement	Yes/No	Percentage
Lifting	Yes, up to 20lbs	2%
Walking	Yes	10%
Climbing	No	0%
Bending	Yes	2%
Sitting	Yes	74%
Standing	Yes	10%
Stooping	Yes	2%
Kneeling	No	0%

Monday - Friday 8:00am - 4:00pm