Admin Clerk: Professional Services (Construction Project Management)

Vision

In 2003, the Department formulated a vision and the mission statement and also reviewed value statements in 2005 to demonstrate the Department's and its employees' serious commitment to Government's vision of a better life for all the country's citizens: "To be world-class Public Works Department"

Mission

The Department of Public Works (DPW) aims to promote the government's objectives of economic development, good governance and rising living standards and prosperity by providing and managing the accommodation, infrastructure needs of national departments, by leading the national Expanded Public Works Programme and transformation of the construction and property industries. In pursuance of this objective the Department will endeavour to:

• Efficiently manage the asset life cycle of immovable assets under the Department's custodianship;
• Provide expert advice to all three spheres of Government and parastatals on immovable assets;
• Contribute to the national goals of job creation and poverty alleviation through programme management, leading and directing of public works programmes nationally, of which the Expanded Public Works Programme (EPWP) forms an integral part; and
• Provides strategic leadership to the Construction and Property Industries.

REQUIREMENTS

• A minimum National Senior Certificate/ Grade 12/ equivalent qualification.
• Computer literacy including Microsoft Office (word, excel, power point).

DUTIES

• Provide general project delivery support.
• Draft correspondence as required.
• Coordinate documentation requirements on multiple concurrent projects.
• Print, photocopy and bind documentation folders.
• Maintain contractor and consultant database.
• Co-ordinate audits queries.
• Co-ordinate the submission of the monthly PMO report and keep record of PMO's in filing system.
• Facilitate the processing of invoices for consultants, contractors and suppliers.
• Ensure compliance with invoicing requirements.
• Ensure payments authorisations.
• Render secretariat support service to the professionals' committees and internal meetings.
• Arrange meetings and workshops for the unit.
• Prepare and type correspondence and documents.
• Render office administration support.
• Process forms and documents related to claim advances of staff attached to the office.
• Ensures that travel arrangements are well coordinated.
• Process subsistence and travel claims.
• Administrate leave arrangements.