Administrative Assistant (Office & HR Support)

Role Summary

The Administrative Assistant will manage day-to-day office operations and provide basic support to the HR function. The role is primarily administrative, ensuring the office runs smoothly while assisting HR with simple coordination and documentation tasks.

Key Responsibilities

Office Administration (Primary Focus)

• Ensure the office is well-maintained and fully functional daily
• Monitor and manage office supplies (water, coffee, stationery, cleaning items, etc.)
• Track and restock supplies proactively
• Monitor electricity/internet availability and promptly escalate issues
• Coordinate with vendors (fuel, cleaning, repairs, etc.) as needed
• Maintain a clean, organized, and professional office environment
• Handle printing, photocopying, scanning, and document filing
• Support meeting setup and logistics

HR Support (Execution Only)

• Print, organize, and file employee documents
• Assist with onboarding logistics (document collation, welcome materials, coordination)
• Track completion of employee forms (biodata, contracts, etc.)
• Support document routing for signatures
• Maintain and update basic HR trackers (as instructed)
• Assist with timesheet collection and basic payroll documentation
• Help upload and organize files on SharePoint

Recruitment Coordination

• Schedule interviews and coordinate with candidates
• Share interview details (time, venue, virtual links)
• Update candidate trackers as directed

What This Role Is NOT

• Not responsible for creating HR policies or documents from scratch
• Not responsible for HR decision-making
• Not responsible for handling employee relations independently

Requirements

• 0–2 years experience in administrative or office support roles
• Strong organization and attention to detail
• Ability to follow instructions and execute tasks efficiently
• Good communication skills
• Basic proficiency in Microsoft Office (Word, Excel)
• Must be reliable and available onsite