Administrative Assistant

About

Hire Resolve is seeking a highly organized and detail-oriented Administrative Assistant to join a premier Wealth Management firm in Somerset West. This is a permanent, onsite role providing vital support to a Financial Planner specializing in investment management and group scheme benefits.

Key Responsibilities

• Investment Administration: Collate and prepare all documentation for investment instructions, payments, and client accounting. Capture and track instructions on internal systems to completion.
• Client Liaison: Act as a primary point of contact for clients, beneficiaries, and third-party providers. Attend to and resolve queries with a high level of professionalism.
• Compliance & Record Keeping: Manage electronic and hard copy filing in strict accordance with FAIS and FICA regulations. Ensure all investment and payment instructions are fully compliant.
• Advisory Support: Prepare meeting materials, reports, and follow-up correspondence for Financial and Investment Advisors.
• Office Coordination: Manage calendars, schedule meetings, and ensure the smooth day-to-day administrative operation of the advisory team.

Exact Requirements for Applicants

• Experience: 3–5 years of experience as a Broker’s Assistant or Secretary, specifically handling investment administration and follow-ups.
• Industry Knowledge: High level of financial industry knowledge, including a strong understanding of investment products (Unit Trusts, TFSA, Offshore Wrappers, ETFs).
• Technical Skills: Intermediate proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and SharePoint.
• Typing Speed: Minimum typing speed of 50+ wpm.
• Education: A relevant tertiary qualification or industry-specific certification will be highly advantageous.
• Transport: Must have own reliable transport.
• Attributes: Exceptional organizational skills, the ability to work independently under pressure, and the discretion to handle sensitive high-net-worth client information.

Position Details

• Location: Somerset West, Western Cape (100% In-Office).
• Remuneration: Base salary with 13th cheque structure.
• Leave: 21 days annual leave

Ready to support excellence in wealth management?