Administrator Projects

Postbank is a bank by South Africans for South Africans and like all the other renowned commercial banks in the South African market, Postbank is all about serving the South African citizens and creating lasting value. The Bank’s core function is to provide cost-effective financial services to South Africans. It views itself as a banking and financial services provider that is orientated on the needs of the South African people and protecting their funds.

MANDATE

Postbank’s mandate of financial inclusion entails provision of the following services to all South African citizens:

• Grow savings
• Improve welfare
• Create a safe transacting environment; and
• Improve financial literacy

Purpose of the Job

Responsible for the effective and efficient program/project administration support to Program/ Project Managers and act as an assistant for the Portfolio Manager

Job Responsibilities

• Plan and co-ordinate Program/Project meetings and attendees
• Take minutes and distribute the minutes within 48 hours of the meeting
• Gather, collate, prepare and distribute various Program/Project
• Assist Program / Project Managers in obtaining approval for Program / Project Governance Documents
• Assist Program / Project Managers (all levels) in preparation of Program / Project related presentations
• Follow-up and follow-through on any related/required documentation
• Monitor and ensure adherence to the PMBOK Methodology
• Management of Program/Project Documentation - quality assurance, version control and stored on the necessary Portfolio Project Management Software as well as on SharePoint site
• Management and Administer Portfolio Project Management Software i.e. ensure all updates, gated reviews milestones
• Follow up with Program/Project Managers on outstanding tasks
• Liaise with PMO (Portfolio Management Office) regarding new versions of templates and other requirements they may have
• Investigate, create and maintain policies and procedures required for the department
• Ensure timely submission and authorisation of all Program/Project staff timesheets and escalate outstanding timesheets
• Follow up on Program/Project Procurement Requirements File Program/Project documentation
• Schedule Program/Project steering committee meetings and handle all logistics involved
• On boarding of new Program/Project delivery team members, organise physical infrastructure and required resources
• General administrative and ad-hoc duties as requested by management

Qualifications and Experience

• Grade 12 (NQF Level 4)
• An NQF Level 5 qualification in IT / Program/Project / Business Administration or equivalent will be an advantage
• One to three years Program/Project administration experience

Knowledge and understanding of:

• Knowledge of Program/Project Management Software; SAP and SharePoint
• Excellent understanding of MS Word, Excel, Power Point
• Should be fluent in English.
• Excellent communication and influencing skills
• Hands-on-approach to work