Accounts Payable (AP) Specialist

About the Opportunity

Our client is seeking an experienced Accounts Payable (AP) Specialist to join their team on a 4-month contract in Cambridge, Ontario (on-site 5 days/week). Reporting to the AP Team Lead, you’ll step into a high-volume, fast-paced environment and take ownership of the full AP cycle during a time of transition, as a key team member is departing. This is an ideal opportunity for a hands-on AP professional who enjoys problem-solving, thrives in manual processes, and can confidently partner with internal teams to keep invoices moving efficiently. You’ll work closely with a collaborative AP group that includes a team lead, a full-time AP colleague, and co-op students, while supporting cross-functional stakeholders such as Project Management and HR.

Key Responsibilities

• Manage the full accounts payable cycle end-to-end in a high-volume environment (~2,500 invoices/month)
• Handle incoming AP documentation, including:
  • Printing and sorting mail
  • Filing
  • Reviewing/processing packing slips and supporting documentation
• Monitor and manage the AP inbox, including printing invoices and routing for approvals
• Process invoices through both the database and Sage
• Coordinate invoice approvals and ensure required documents are properly authorized and signed
• Execute cheque runs, including EFT payments and wire transfers
• Investigate and resolve invoice discrepancies/issues, partnering with internal teams to troubleshoot and drive resolution
• Liaise with Project Management and HR to secure timely approvals and clarify invoice/expense questions
• Process and support employee expense reports
• Support a manual AP workflow with accuracy, speed, and strong attention to detail

What You Bring

• Demonstrated experience handling the full AP cycle with minimal ramp-up time (ability to hit the ground running)
• Experience in a high-volume, fast-paced accounts payable setting
• Strong working knowledge of Sage and comfort processing in multiple systems (database + Sage)
• Confidence working within manual processes, including paper-based documentation and filing
• Proven ability to manage payment runs (cheques, EFT, and wires)
• Strong problem-solving skills and the ability to work cross-functionally to resolve invoice issues
• Comfortable partnering with stakeholders to secure approvals and keep work moving (including Project Management and HR)
• Manufacturing industry experience is considered an asset

Next Steps

We do appreciate all interest; however, only those selected for an interview will be contacted.

Clarity Recruitment is an equal opportunity employer committed to fostering an inclusive and accessible recruitment process and workplace. If you require accommodation, please let us know in advance and we will work with you to meet your needs.

Please note: We use AI-assisted tools for notetaking during the screening process.

About Clarity Recruitment

Clarity is an executive search and recruitment firm specializing in Finance & Accounting talent across Canada - from accountants to CFOs. Additionally, Clarity partners with organizations to hire exceptional talent in HR, Operations, and IT, helping build the teams that power business success. Our process is designed to minimize risk, maximize alignment, and move quickly. With dedicated practices in Executive Search, Full-Time Search, and Project & Interim Consulting, we help organizations grow with confidence. Visit findingclarity.ca to learn more!

JOB ID #3876858