Accounts Payable Specialist

About the Role:

You will be responsible for end-to-end Accounts Payable across multiple locations and subsidiaries, ensuring accurate, timely processing and strong controls. Working closely with finance leadership, you will take ownership of day-to-day AP operations while identifying and implementing improvements to reduce manual work. Your work will directly support better visibility, efficiency, and reliability in the company's financial processes.

Key Responsibilities:

• Manage full-cycle Accounts Payable, including invoice intake, coding, approvals, and payment processing for multiple entities and locations
• Maintain accurate vendor records, resolve discrepancies, and respond to supplier inquiries in a timely manner
• Prepare and process weekly payment runs, ensuring appropriate approvals and adherence to internal controls
• Perform regular AP reconciliations, including vendor statement reconciliations and month-end AP close activities
• Coordinate with internal stakeholders to resolve invoice issues, coding questions, and purchase order mismatches
• Lead the day-to-day AP workflow, prioritising tasks and ensuring deadlines are met across all subsidiaries
• Identify opportunities to streamline and automate AP processes, recommending and implementing practical improvements
• Support ERP-related AP tasks, including data entry, reporting, and troubleshooting within the finance systems

Key Requirements:

• 3-5 years of hands-on Accounts Payable experience in a fast-paced environment
• Proven experience managing AP for multi-location and/or multi-subsidiary organisations
• Strong ERP experience, including AP modules and related reporting
• Demonstrated ability to take ownership of AP processes and work with minimal supervision
• Solid understanding of AP controls, invoice workflows, and payment processes
• Advanced attention to detail with strong organisational and time-management skills
• Confident communicator able to work effectively with vendors and internal stakeholders
• Comfortable working in a contract role and quickly adapting to existing structures and deadlines

Desirable Skills:

• Experience with NetSuite for AP processing and reporting
• Experience with Yardi in a multi-entity environment
• Prior involvement in AP process improvement or automation initiatives
• Familiarity with implementing or optimising AP workflows within an ERP
• Exposure to high-volume invoice environments

Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
• Relevant AP or accounting certifications beneficial but not required
• Ongoing professional development in accounting systems or process improvement is an advantage

If you are a proactive AP specialist ready to take the lead and help move a manual function toward greater efficiency, we'd like to hear from you.