Area Administrator

Introduction

We are seeking a proactive, detail-oriented Area Administrator to represent the company in the Steelpoort region. This role is critical in ensuring administrative compliance, efficient site coordination, and strong client engagement within a high-performance mining services environment.

As the Area Administrator, you will support both on-site operations and remote administrative functions, ensuring all client requirements are met efficiently and professionally.

You will act as a key link between the company, site management, and mining clients, contributing to smooth project execution and strengthening the company brand.

Description

• Perform all project-related administrative duties on-site
• Provide administrative support to the Site Manager
• Collect, verify, and reconcile timesheets, ensuring timely submission for payroll and invoicing
• Manage invoicing and quoting processes, ensuring accuracy and timely submission
• Follow up on invoice approvals and feedback, ensuring signed invoices are returned on time
• Ensure the safety file is always up to date and compliant with mine requirements
• Coordinate with mine representatives for:
  • Medical bookings
  • Site inductions
  • Exit medicals
• Attend meetings as required by the client or management
• Issue and maintain records of:
  • PPE
  • Company tools and equipment
• Identify and escalate critical concerns or risks on-site to management
• Maintain effective communication between the company, clients, and internal teams
• Assist management in resolving minor on-site operational issues

Additional Responsibilities:

• Work from the Potchefstroom branch 1 day every second week
• Focus on timesheet reconciliation and general administrative duties
• Travel costs reimbursed upon submission of valid fuel slips
• New Business Development Support:
  • Contribute to identifying opportunities within the Steelpoort mining region
  • Sales commission structure applicable for new business secured

Profile

• Proven experience in an administrative role within mining, construction, or engineering environments
• Strong experience in:
  • Invoicing and quoting
  • Timesheet and payroll coordination
  • Safety file management
• Experience dealing directly with mining clients and site requirements (medicals, inductions, compliance)
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Proactive, self-driven, and able to work independently
• Computer literacy (MS Word, Excel, Outlook)
• Valid driver’s license and own reliable transport
• Must be based in or near Steelpoort / Limpopo region

Advantageous:

• Experience working on mining sites
• Exposure to contractor administration and compliance processes
• Basic understanding of technical or engineering environments