Billing Compliance Analyst

About Davies

Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.

A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

Job Summary

We are looking to fill an existing vacancy for a Billing Compliance Analyst to support the Billing Compliance team with day-to-day operational activities, including data maintenance, system updates, accrual support and administrative tasks related to billing processes. This role requires strong attention to detail, clear communication and the ability to work collaboratively with multiple internal teams to ensure billing and matter management information is accurate, complete and updated in a timely manner.

This is a 12-month contract position with the possibility of extension based on business needs and performance.

Key Responsibilities

• Support the Billing Compliance team with day-to-day operational and administrative activities
• Complete address updates and system data corrections as needed to maintain accurate records
• Assist with new matter opening clean up by reviewing notification emails and responding to internal requests
• Prepare accrual responses by gathering, organizing and compiling the required information
• Liaise with Billing, Finance and other internal teams to investigate and resolve data or system discrepancies
• Perform data entry, validation and clean-up activities across internal systems to support data accuracy and integrity
• Prepare and distribute the firm’s daily foreign exchange email
• Assist with rate submissions through electronic billing platforms and help resolve related issues with clients and vendors
• Support the set up and maintenance of client and matter rates, budgets and special fee arrangements in the accounting system, third party billing platforms and the Alternative Fee Arrangement database
• Monitor and respond to inquiries related to billing rates, special arrangements and external counsel guidelines through the billing intake mailbox
• Maintain and update training materials and process documentation related to billing rates and special billing arrangements
• Provide support on client and matter billing initiatives, as well as other pricing related projects, as assigned

Qualifications

• Post-secondary education in business, finance, accounting or a related field is preferred
• Previous experience in billing, finance operations or administrative support would be considered an asset
• Strong proficiency in Microsoft Excel, including data management and analysis
• Experience with financial or billing systems, including Aderant and eBilling platforms, is preferred
• Exceptional attention to detail and accuracy, particularly when working with numerical data, while maintaining efficiency
• Strong written and verbal communication skills, with the ability to present information clearly to audiences with varying levels of subject matter knowledge
• Comfortable working with, and synthesizing, large data sets from multiple systems
• Demonstrated ability to collaborate effectively across accounting, finance and other business units.
• Ability to perform in a fast paced, evolving environment and adapt effectively to changing priorities and business needs
• Proactive and solution oriented, with a focus on continuous improvement and innovation

Salary Range

The expected starting salary range for this role is $65,000 - $75,000. The final offer will be determined based on the successful candidate's experience and qualifications.

To Apply

For more information or to apply, please submit your application to:

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.