Bookkeeper

About Space Inch

Space Inch is a US-based IT product development agency. We prioritize alignment with our clients and team, ensuring a deep understanding of their needs. We are committed to delivering exceptional work while supporting the personal and professional growth of our team members.

About Working At Space Inch

• Our team is around 80 people, with members in Croatia, South America, Serbia
• We're a remote-first company
• We work on end-to-end projects with a long-term vision
• We strongly support work-life balance for our team members, even though we work in different time zones

Requirements

• Strong experience with QuickBooks Online
• Strong understanding of bookkeeping and accounting principles
• Experience with payroll and employee benefits (HRA, 401k) preferred
• Experience with Tax1099 preferred
• High attention to detail and strong organizational skills
• Ability to manage multiple tasks and meet deadlines
• Strong communication skills and ability to work independently

Key Responsibilities

• Manage accounts payable, including processing vendor invoices and payments
• Assign expenses accurately to projects and maintain project-level tracking
• Process payroll and ensure proper recording of payroll transactions
• Coordinate new employee onboarding for payroll, including collecting and maintaining required documentation (W-4, direct deposit, etc.)
• Administer and record HRA (Health Reimbursement Arrangement) funding
• Process and track employee 401(k) contributions
• Reconcile bank accounts and credit card accounts on a regular basis
• Maintain accurate and up-to-date financial records in QuickBooks Online
• Assist with month-end close and financial reporting as needed
• Prepare and file the annual 1099-NEC forms
• Collaborate with external CPA at year-end by preparing and providing financial data and supporting schedules for tax return preparation

Typical Challenges You Will Be Solving

• Various Tasks: Balancing routine bank reconciliations with specific HR administrative tasks like 401(k) tracking and HRA funding
• Project Precision: Ensuring every expense is accurately assigned to the correct project to maintain clear visibility into company profitability
• Time Management: Accomplishing the full scope of month-end close, payroll, and vendor payments within a focused 35-hour monthly window
• Year-End Readiness: Keeping records so organized throughout the year that the 1099-NEC filing and CPA collaboration are seamless and stress-free

Qualities for Success in This Role

• Meticulous Record-Keeper: You have a high attention to detail
• Self-Directed: You are comfortable working independently in a remote environment and can meet deadlines without constant reminders
• Process-Oriented: You enjoy creating or following systems for onboarding new employees and maintaining documentation like W-4s and direct deposit forms
• Strong Communicator: You can clearly explain financial discrepancies or payroll updates to the team and the external CPA

This is Right for You If

• You are a QuickBooks Online expert
• You want a stable, long-term part-time role that fits into your existing schedule
• You have a solid grasp of accounting principles and don't need a manual to understand the difference between an HRA and a 401(k)
• You take pride in being the person who ensures everyone is paid accurately and on time

This is not Right for You If

• You prefer a high-volume, 40-hour-a-week workload; this role is strictly focused on a 35-hour monthly contribution
• You find administrative paperwork and documentation (like W-4s and schedules) tedious
• You are unfamiliar with the nuances of US tax forms like the 1099-NEC
• You prefer a role with constant social interaction; this position requires a high degree of independent, heads-down work

What We Offer

The hourly rate for this position ranges from 40 to 50 USD, depending on skills and experience.