Business Project Manager

Position Summary:

The Business Project Manager is responsible for leading business-focused transformation initiatives that improve operations, processes, and service delivery across the organization.

This role operates within a structured PMO and requires strong stakeholder management, communication, and project governance discipline. The Project Manager will drive execution of a single initiative while partnering closely with business leaders, ensuring alignment, transparency, and successful delivery.

Success in this role requires the ability to navigate complex stakeholder environments, maintain rigorous project structure, and drive outcomes in a highly collaborative, compliance-driven setting.

Key Responsibilities:

• Managing the full lifecycle of a project by developing and maintaining comprehensive project plans, schedules, budgets, and resource allocations; reporting progress to internal teams, client leadership and state oversight agencies in the agreed upon format and cadence
• Develop comprehensive project plans that keep the teams on schedule and report holistic progress
• Documenting and storing project deliverables and artifacts per PMO guidelines; ensuring they are kept current and accessible to project team members and leadership
• Develop project resource capacity plan; identify gaps and needs; work with management to address gaps and onboard new team members as appropriate
• Facilitate project governance processes, including status reporting, risk management, and change control
• Collaborate with internal stakeholders, external vendors, and state oversight bodies to ensure compliance with Agency and state IT standards
• Ensure alignment with enterprise architecture, ISO, and data management policies by actively engaging and working with those teams ongoing
• Prepare and present project progress to leadership, steering committees, and oversight agencies
• Promote PMO best practices and contribute to continuous improvement of project management methodology and development of the PMO at client.
• Become the “go to” person for the project; develop SME level knowledge over the course of the project
• Support procurement processes including RFI/RFP engagement, vendor evaluation, and contract management as needed.

Key Competencies

• Personable – Has a high level of emotional intelligence, self-awareness and adaptability; Adopts and fosters a positive team environment and Agency culture
• Collaboration – Works seamlessly with partners across the Agency, SMEs, and leadership; takes feedback and turns it into action
• Proactive – Able to balance immediate needs with long term planning and execution
• Financial Insight – Understands budget structures, variance analysis, and project financials. Able to synthesize project financials and report on them with a regular cadence
• Proactive Risk Awareness – Anticipates potential issues and escalates appropriately with an actionable recommendation for mitigation
• Discretion & Judgment – Exercises sound judgment in messaging to stakeholders with accuracy and discipline
• Situational Awareness – Knows the audience; reads a room and adjusts topic and demeanor; able to keep meetings on task; skilled at managing stakeholders and managing concerns
• People-centric Approach – provide constructive feedback, empower and motivate people to ensure project stays on track/project success
• Succinct in Delivery – Aware of the audience, key points and topics and delivers in the appropriate format (verbal and written) and timeframe; speaks to multiple levels in the organization

Skills, Knowledge, Abilities:

Candidates are required to have experience performing the work summarized in the Job Description; advanced computer skills that align with the Job Description

• Project Management Professional (PMP) certification required
• Demonstrated experience managing a project with a budget of at least $5M (preferred)
• Commonwealth of Virginia Qualification Standards for IT Project Managers, been the Project Manager of record on a Category 3 (medium risk/complexity) Commonwealth project or a project with higher risk or complexity (i.e. Category 1 or 2) preferred; willingness to obtain certification at time of employment required
• Proficiency with Microsoft products (MS Project, Word, Excel, PowerPoint, Visio, Outlook)

Benefits & Perks:

Brooksource offers competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage with plans that can fit each employee’s needs. We offer a 401k plan that includes a company match and is fully vested after you become eligible, paid time off, sick time, and paid company holidays. We also offer an Employee Assistance Program (EAP) that provides services like virtual counseling, financial services, legal services, life coaching, etc.