Executive Assistant / Receptionist

About

Our client is the largest full-service overhead door company in Toronto. They are seeking a highly organized, polished, and proactive Executive Assistant / Receptionist to support daily office operations and provide administrative support to senior leadership. This role is the first point of contact for visitors while also managing executive scheduling and coordination.

Responsibilities

Front Desk / Reception

• Greet and welcome clients, guests, and vendors in a professional manner
• Answer, screen, and direct incoming calls and emails
• Manage incoming/outgoing mail and deliveries
• Maintain a clean, organized, and professional reception area

Executive Support

• Manage calendars, schedule meetings, and coordinate appointments
• Arrange travel, accommodations, and itineraries
• Prepare meeting materials, agendas, and take minutes when required
• Handle confidential information with discretion

Office Administration

• Order office supplies and manage inventory
• Liaise with vendors, service providers, and building management
• Assist with basic bookkeeping or expense tracking (if needed)
• Support internal team with administrative tasks and special projects

Qualifications

• 2+ years experience in a receptionist, administrative, or executive assistant role
• Strong organizational and time management skills
• Excellent verbal and written communication
• High level of professionalism and discretion
• Proficiency in Microsoft Office / Google Workspace
• Ability to multitask and prioritize in a fast-paced environment

Preferred Skills

• Experience supporting senior executives
• Familiarity with scheduling and CRM tools
• Strong attention to detail and problem-solving ability

Compensation

to 60k, PTO, Benefits