Executive Coordinator, Marketing & Leadership

About Digital Artistry

We’re a small but mighty agency doing work that usually only happens inside much larger firms.

The team is lean, fast, and deeply bought in — but the work is big. We’re building campaigns across TV, streaming, billboards, digital, influencer, political, nonprofit, fashion, SaaS, and large consumer-facing brands. The kind of work where junior team members don’t just sit behind the scenes — they see their ideas come to life in the real world.

What makes the agency different is the mix of culture, exposure, and growth.

Position Overview

Digital Artistry is seeking a highly organized, proactive, and strategic Executive Coordinator, Marketing & Leadership to support both the CEO and SVP of Marketing. This role combines executive operations, leadership support, marketing coordination, and project management.

The ideal candidate thrives in a fast-paced environment, can manage multiple priorities simultaneously, and is comfortable thinking both strategically and operationally. This individual will serve as a key point of coordination across leadership, marketing initiatives, client deliverables, internal operations, and executive communications.

This is a high-impact role for someone who is detail-oriented, solutions-driven, and excited to work closely with leadership while helping keep the business organized, aligned, and moving forward.

Key Responsibilities

Executive & Leadership Support

• Serve as a strategic right hand to the CEO and SVP of Marketing
• Manage executive calendars, scheduling, meetings, and priorities
• Coordinate leadership initiatives and company-wide projects
• Prepare meeting agendas, notes, action items, and follow-ups
• Support executive communications and correspondence
• Track key deliverables, deadlines, and accountability across teams
• Assist with hiring coordination, onboarding, and operational support
• Help maintain organization across leadership workflows and decision-making processes

Marketing Management & Coordination

• Support the execution and coordination of marketing campaigns and timelines
• Coordinate with creative, content, social media, and paid advertising teams
• Manage campaign calendars, approvals, and deliverables
• Organize production schedules, shoots, and influencer collaborations
• Track campaign reporting and performance metrics
• Ensure projects stay aligned with brand and client objectives
• Support brainstorming sessions and creative strategy discussions
• Assist with client communication and project coordination as needed

Operations & Project Management

• Maintain organized systems, workflows, and internal documentation
• Improve internal processes and communication efficiency
• Coordinate across departments to ensure the smooth execution of projects
• Help oversee special projects from planning through completion
• Anticipate leadership needs and proactively solve problems before they arise

Qualifications

• 4+ years of experience in executive support, operations, marketing coordination, project management, or related roles
• Excellent written and verbal communication skills
• Ability to work independently and manage confidential information
• Strong attention to detail and follow-through
• Familiarity with marketing workflows, content production, and digital campaigns is a plus
• Comfortable working in a fast-paced, high-growth environment
• Proficiency in Google Workspace, project management platforms, and communication tools

Ideal Candidate

• Highly organized and proactive
• Calm under pressure and adaptable to changing priorities
• Strong communicator who can work across teams and leadership levels
• Solutions-oriented with strong follow-through
• Excited by fast-moving environments and helping businesses grow