Project Administrator

About

We have an opportunity for a Project Administrator to manage a multimillion-rand programme of work in Knysna, Western Cape. You will manage interdependencies between projects, align outcomes with strategic objectives, manage programme-level risks, and report to executive stakeholders. Extensive programme management experience is required.

Responsibilities

• Develop and manage detailed project schedules using project management software, identifying critical path activities and tracking progress.
• Estimate and manage project budgets and resources, tracking actual expenditure against forecasts and implementing corrective actions.
• Facilitate regular project status meetings and prepare progress reports, dashboards, and presentations for stakeholder groups.
• Ensure project deliverables meet quality standards and acceptance criteria through quality assurance and quality control processes.
• Manage project changes through a formal change control process, assessing impact on scope, schedule, and budget before approval.
• Conduct project closure activities including lessons learned sessions, final reporting, and handover of deliverables to operations.
• Define project scope, objectives, and deliverables with stakeholders and develop comprehensive project charters and plans.

Requirements

• Excellent leadership and team management skills to motivate and direct cross-functional project teams.
• Strong understanding of both waterfall and agile project management methodologies with ability to apply the appropriate approach.
• Proficiency in project management software such as Microsoft Project, Jira, Asana, or Monday.com for planning and tracking.
• Exceptional communication and interpersonal skills to influence and negotiate with stakeholders at all levels.
• Strong problem-solving and decision-making skills with ability to make sound judgements under pressure.

Qualifications

Postgraduate Diploma in Programme or Project Management