Intermediate Accountant

About Smart Suites

Smart Suites is redefining hospitality in Australia. From a few Brisbane homes in 2024, we've grown to managing 100+ short-term vacation rentals across Rocklea, Sunnybank, Acacia Ridge, Carina, and Kuraby, Queensland.

Guided by our core values Customer Obsession, Ownership, Curiosity, Humility, Efficiency, and Teamwork (COCHET)we use technology and automation to deliver exceptional guest experiences. Every stay we host is clean, comfortable, and personalized.

Now, were expanding our offshore team in the Philippines to support our growing operations.

Why Join Us

• Competitive contractor rate: AUD 1,600 – AUD 2,000 all in monthly
• Monthly health allowance of AUD 80, starting from your 6th month
• Service Break Credits of up to 80 hours per year, accrued from your first month and available for use starting on your 6th month
• Paid Australian public holidays (approximately 10 days per year)
• 100% remote engagement with an Australian client - Fully remote and Flexible dayshift schedule
• Exposure to AI-powered systems and international real estate practices
• Supportive, team-focused culture with accountability and creativity

Position Summary

• The Intermediate Accountant will provide essential accounting support across both the Vargas Family Office (VFO) and Smart Suites engagements
• The successful candidate will be part of a well-supported team structure — on the VFO side, they will work alongside a Junior Accountant and will be directly guided by one of the partners; on the Smart Suites side, they will operate within an established shared services team
• The role covers accounting functions across up to 9 entities, comprising 3 partnerships, 3 trusts, and 3 individual accounts, all based in Australia
• This is a great opportunity for a solid, well-rounded intermediate accountant who is looking to grow their multi-entity experience in a structured and supportive environment
• The ideal candidate is detail-oriented, organized, and comfortable managing multiple tasks across different entity types simultaneously
• The role also requires someone who is enthusiastic about leveraging AI tools and automation to work smarter and more efficiently

Entity Overview

• Total entities: 9
• Breakdown:
  • 3 Partnership entities — involving profit and loss distribution and partner allocations
  • 3 Trust entities — requiring trust accounting, distribution entries, and compliance with Australian trust tax obligations
  • 3 Individual accounts — covering personal accounting and transaction management
• 7 of the 9 entities require quarterly BAS lodgement with the Australian Taxation Office (ATO)
• All entities are managed in Zoho Books and require independent books, reconciliations, and month-end processes
• The candidate will not be working on these entities alone — a Junior Accountant will support day-to-day transactional work, and a partner will be available for guidance on complex matters

Key Responsibilities

VFO Accounting Support

• Work alongside a Junior Accountant to manage daily and weekly transactions across 9 entities (3 partnerships, 3 trusts, and individual accounts.
• Coordinate and oversee the Junior Accountant's transactional work to ensure accuracy and timeliness across all entities
• Maintain accurate and up-to-date records per entity in Zoho Books to prevent backlog accumulation
• Prepare and lodge quarterly Business Activity Statements (BAS) for 7 out of 9 entities in compliance with ATO requirements
• Assist with year-end closing procedures including adjustment entries, profit and loss distribution, trust accounting, and partner allocations — with direct guidance available from the partner
• Escalate complex accounting matters to the partner promptly and follow through on guidance provided
• Support the documentation and process mapping of VFO accounting procedures

Smart Suites Accounting Support

• Provide support within the shared services team for Smart Suites accounting functions
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) processing as needed
• Support bank reconciliation including deposit side entries
• Assist with Stripe reconciliation and direct invoicing (Airbnb, Booking.com) when required
• Help prepare and post monthly journal entries and month-end closing entries
• Assist in the preparation of monthly Financial Reports in coordination with the team
• Support the transition to invoice automation and