JUNIOR CREDITORS ADMINISTRATOR [FIXED TERM 6 MONTHS]

Duties & Responsibilities

• Daily processing – match each invoice to a purchase order and delivery note to ensure accuracy.
• Price checking – Review invoices for pricing errors and follow up with suppliers to resolve discrepancies.
• Invoices Entry – Accurately input all invoices into the system (Sage Evolution), ensuring data integrity and compliance with company procedures.
• Month-End Processing – Ensure all invoices are processed before the month end deadlines, enabling timely payment runs.
• Resolution of Queries – Resolve any issues related to pricing discrepancies, missing delivery notes, or other creditor queries to ensure smooth payment processing.
• Reconciliation- prepared correct reconciliation between creditor statements and the amount to be paid, documenting all credit notes requested and any queries raised.
• Monitoring Queries – track the status of queries and ensure timely resolution in order to avoid delays in payments.
• Data Entry Accuracy – review and verify the data captured on the excel control sheet to ensure the correct information is processed.
• Filing and Documentation - Ensure all records related to creditors, invoices and payments are properly filed and easily accessible for audits and reporting purposes.
• Reconciliation Reporting – prepare and submit a monthly report detailing reconciliations, outstanding creditors payments, and any queries or disputes with suppliers.
• Remittances – send remittances and proof of payments to suppliers and internally, ensuring compliance with the payments schedule.
• Correspondence – draft and type formal correspondence with suppliers for queries, requests for credit and follow up.
• Invoicing tracking – Maintain a report tracking the status of invoices and payments processing throughout the month, ensuring adherence to deadlines.

Desired Experience & Qualification

MINIMUM REQUIREMENTS

Education and Experience:

• Minimum Grade 12
• Computer literacy (Ms Excel, Word, Outlook)
• 2 years creditors experience

Core Technical Skills and Competencies:

• Basic understanding of accounting principles and creditors process
• Data capturing and reconciliation skills
• Proficiency in Microsoft Excel
• Sage Evolution system experience essential

Soft Skills/Behavioural Competencies

• Attention to details and accuracy
• Good communication skills (written and verbal)
• Ability to meet deadlines and work under pressure.

Physical Requirements

• Ability to sit for extended hours
• Ability to perform repetitive administrative tasks
• General office-based work environment.

In accordance with the Employment Equity Plan, this position will be given to a Coloured female candidate.

Package & Remuneration

R9,230 Basic salary max