Junior HR & Accounting Assistant

Overview

We are seeking a detail-oriented Junior HR & Accounting Assistant to support payroll and personnel administration for federal employees. This role involves processing payroll transactions, maintaining personnel records, and ensuring compliance with federal regulations. Based in Washington, DC, near Union Station, the position offers a dynamic environment where accuracy and confidentiality are paramount. Join us to contribute to essential administrative functions that keep federal operations running smoothly.

Education Requirements

A Bachelor's Degree in Accounting or Finance is preferred, but not required.

Clearance Requirements

Candidates will need to be able to obtain and maintain a Public Trust clearance.

Work Arrangement

This is an onsite position located in Washington, DC, near Union Station. Employees are expected to work at least 50% onsite, with the possibility of up to 4 days a week.

Responsibilities

• Process bi-weekly, monthly, and special payrolls for federal employees
• Ensure accurate calculation of wages, overtime, deductions, and benefits
• Verify and reconcile payroll data to ensure accuracy and compliance with federal regulations
• Maintain and update personnel records, including employee information, job assignments, salary changes, and benefits
• Ensure the integrity and confidentiality of personnel data
• Process personnel actions such as new hires, promotions, transfers, and terminations
• Enter, update, and maintain employee data in HR and payroll systems
• Perform regular audits of personnel and payroll data to identify and correct discrepancies
• Implement data validation procedures to maintain high data quality standards
• Ensure compliance with federal payroll and personnel laws and regulations, including FLSA and FICA
• Prepare and submit payroll and personnel reports to federal agencies as required
• Assist in audits and provide necessary documentation and explanations
• Respond to payroll and personnel-related inquiries from employees and management
• Provide guidance and support to employees regarding payroll and personnel policies and procedures
• Resolve payroll and personnel discrepancies and issues in a timely manner
• Utilize federal payroll and HR systems to process transactions and maintain records
• Troubleshoot and resolve system issues in collaboration with IT support
• Provide user support and training for payroll and HR system users
• Identify opportunities for process improvements and recommend solutions
• Stay current with changes in payroll and personnel laws and regulations and update practices accordingly

Required Qualifications

• Bachelor's degree or 4 years of relevant experience
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Effective communication and interpersonal skills
• Ability to handle sensitive and confidential information with discretion
• Strong organizational and time management skills

Desired Skills

• 2-3 years of experience in payroll processing and personnel administration, preferably within a federal or government environment
• Experience with federal payroll and HR systems (e.g., DFAS, NFC) is highly desirable
• Strong understanding of federal payroll and personnel laws, regulations, and procedures
• Proficiency in payroll and HR systems and Microsoft Office Suite (Excel, Word, Outlook)

Why Apply

This role offers a meaningful opportunity to support federal personnel operations in a collaborative environment. If you thrive in detail-oriented roles and want to contribute to essential government functions, we encourage you to apply. Join us and be part of a team that values accuracy, confidentiality, and professional growth.