Marketing Asset Production Coordinator

Responsibilities

• Manage end-to-end asset intake, tracking, organization, and delivery across multiple projects.
• Perform high-volume, high-accuracy data entry into asset request management systems and trackers.
• Maintain asset metadata, naming conventions, version control, and status updates.
• Coordinate asset deliveries to internal teams and external partners, ensuring deadlines and specifications are met.
• Monitor production schedules and flag risks, discrepancies, or missing materials proactively.
• Communicate clearly and consistently with stakeholders regarding asset status updates and requirements.
• Support quality control by validating file formats, specs, and completeness prior to delivery.
• Maintain organized documentation, trackers, and reports to support production visibility.
• Adapt quickly to shifting priorities in a fast-moving, high-pressure environment.
• Collaborate cross-functionally with production, creative, operations, and technical teams.

Requirements

• 2-4 years of experience in production coordination, asset management, media operations, or a related role.
• Proven experience with heavy data entry and maintaining accuracy under tight deadlines.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and ability to follow established processes and specifications.
• Comfortable working in a high-energy, fast-paced environment with frequent changes.
• Proficient in Airtable trackers and asset management or database systems.
• Strong problem-solving skills and proactive mindset.

Qualifications

• Experience with Frameio and other content management platforms.
• Background in media, entertainment, marketing, or creative production environments.
• Familiarity with file delivery workflows, versioning, and quality control processes.
• Ability to work collaboratively while also being self-directed.

Key Success Traits

• Exceptionally organized and process-driven
• Clear, professional communicator
• Calm and focused under pressure
• Detail-obsessed with a strong sense of ownership
• Adaptable and eager to learn in a dynamic environment