Marketing Pipeline Specialist (East or Midwest Regions)

About the Role

WinnCompanies is searching for a Marketing Pipeline Specialist (East or Midwest Regions) to join our team based out of our Corporate Office in Boston, MA, or one of our Regional Offices throughout the East Coast or Midwest Region.

In this role, you will be responsible for supporting the seamless onboarding of Winn properties through the WinnStart processes. This position ensures that all required marketing assets, documentation, system configurations, and vendor orders are accurately collected, organized, transferred, and activated in a timely and efficient manner.

Working cross-functionally, the Specialist partners closely with Marketing, Operations, Compliance, and external vendors to deliver a smooth transition for each property. This role plays a critical part in maintaining data integrity, upholding brand standards, and ensuring full operational readiness across all marketing platforms at launch and during transitions.

Please note that the pay range for this position is $50,000 to $65,000 annually. Final salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Additionally, the selected candidate will typically work: Monday through Friday, from 8:00 AM to 5:00 PM EST or CST, and weekends as needed.

Responsibilities

• Participate in WinnStart calls to understand property needs and recommend appropriate marketing products and services.
• Partner with the Marketing Lead and/or Director of Digital Marketing when requests come in to present on a client call or make recommendations directly to a client.
• Coordinate and facilitate the transfer of marketing documents and digital assets during the WinnStart process.
• Collect, organize, and submit required documentation and assets during the WinnStart process.
• Maintain shared marketing folders and documents to ensure all materials are complete, accurate, and accessible, and uploaded in a centralized area.
• Create the Lender Required Marketing Plan that is requested during the Winn Start Process.
• Gather and organize property-specific digital assets, including logos, photography, floor plans, brand guidelines, and legal documents in shared marketing folders.
• Track completeness of required materials and follow up with internal teams and properties as needed.
• Support the setup of new property websites, including initial configuration, reviewing previews/drafts, and coordination with internal teams and vendors.
• Alert the Marketing lead when an advertising or marketing request is brought up during the Winn Start Process to assist, track and ensure the request is fulfilled.
• Create the initial marketing Sell Sheet for newly onboarded properties using approved templates and data sources.
• Manage data hub entry for all new marketing orders, including property websites, listing syndication, Knock, and online leasing platforms.
• Ensure all data entries are timely, accurate, and aligned with approved products and scope.
• Track order status and coordinate updates with internal stakeholders.
• Assist with the Fee Transparency initiative by collecting, organizing, and managing site-level fees to ensure accurate setup on property websites and within the Marketing Center for website compliance.
• Support the creation, maintenance, and version control of property fee guides, ensuring documents are stored in a centralized, shared location.
• Coordinate the publishing and updating of fee information and fee guides on property websites as required to support transparency and compliance standards.

Requirements

• Bachelor’s degree.
• 1-3 years of relevant work experience.
• Proficiency in Microsoft Excel for data entry, tracking, and reporting.
• Strong organizational skills.
• Strong communication skills.

Preferred Qualifications

• Familiarity with design and communication tools such as Canva and Knock.

Our Benefits

Regular full-time US employees are eligible to participate in the following benefits:

• Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)
• 401(k) plan options with a company match
• Various Comprehensive Medical, Dental, & Vision plan options
• Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution
• Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance
• Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)
• Tuition Reimbursement program and continuous training and development opportunities
• Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options
• Employee Corporate Discount Programs
• Flexible and/or Hybrid schedules are available for certain roles
• Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families
• To learn more, visit winnbenefits.com

Why WinnCompanies?

A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives.

A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace.

A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members’ career growth and professional development.

A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we’re committed to celebrating and uplifting our team members.

About Us

WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico.

Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there’s a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day.

If you are a California Resident, please see our Notice of Collection here.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Internal candidates, please apply here: Internal Careers Hub