Project Manager

Benefits

• 401(k)
• Health insurance
• Paid time off

Who You Are

• You make things ship on time, on scope, every week.
• You love a clean project board with every task assigned, every deadline visible, and blockers flagged early.
• You dislike chaos, missed deadlines, and vendors who ghost on deliverables.
• You want to see the full picture, coordinate every team, and keep the machine running.
• You are excited about AI and have used tools like Claude Code or other agentic AI systems to automate work and improve project management.
• You are an organized, calm, results‑driven project manager who thrives on keeping teams accountable and shipping work on schedule.

About bVital

bVital is a brain regeneration center based in Park City, Utah, with a large and growing online presence and online programs. We specialize in helping people with Parkinson's improve function, reduce symptoms, and in some cases reverse decline. We help people with traumatic brain injuries and concussions reverse their symptoms and reclaim their lives. We also serve executives and high performers who want to protect their brain health long‑term.

We are an AI‑first, clinically grounded, heart‑centered team that manages by metrics and uses data to drive decisions at every level. The marketing team is active, ambitious, and producing a high volume of work across multiple channels. We need someone to make sure it all lands on time.

The Role

Project Coordination and Execution

• Run stand‑ups or weekly check‑ins with the marketing team to keep projects on track and surface blockers early.
• Manage timelines, deliverables, and dependencies in Asana (your command center).
• Coordinate campaign launches end‑to‑end, ensuring copy, creative, GHL setup, and ads are aligned and live on time.
• Organize briefs and intake requests so nothing falls through the cracks.

Vendor and Stakeholder Management

• Follow up with vendors, freelancers, and agencies on deadlines and deliverables.
• Make the uncomfortable call when something is late, holding external partners accountable.
• Set clear expectations with every external partner and follow through consistently.

Reporting and Visibility

• Flag blockers and escalate when things are stuck; you see problems before anyone else does.
• Report project status to leadership with clear, honest updates—no spin.
• Track metrics and deadlines across internal dashboards to monitor on‑time performance.

Cross‑Functional Coordination

• Coordinate across content, ads, design, GHL, operations, and clinical teams.
• Handle minor execution tasks as needed, but primary focus is coordination and oversight, not doing the marketing work yourself.

Who You Are – Must‑Haves

• 5+ years of project management experience, ideally in a marketing or creative environment.
• Proven experience managing multiple simultaneous campaigns or projects across different teams and timelines.
• Vendor and freelancer management experience; you have held external partners accountable and driven deliverables to completion.
• Strong proficiency in Asana or a similar project‑management tool; you build systems that make the team run.
• Cross‑functional coordination experience across creative, content, ads, and operations.
• Marketing knowledge: understanding of funnels, email, paid ads, and content sufficient to manage work intelligently.
• Strong reporting and status‑communication skills.
• Experience using AI and agentic AI tools (Claude Code or similar) to improve workflows, automate tasks, or enhance project management.
• Proof of projects managed and executed, with results.

Bonus Points

• PMP certification or formal project‑management credentials.
• Experience in health, wellness, or DTC marketing environments.
• Experience working with GoHighLevel or similar marketing automation platforms.

You Will Thrive Here If…

• You always know where every project stands, where it is stuck, and exactly where to push to move it forward.
• You remain calm, confident, and collected when things get hectic, prioritizing, communicating, and executing effectively.
• You are comfortable making tough follow‑up calls, pressing vendors and external partners so your team does not have to.

This Is Not For You If…

• You cannot work across departments; the role requires coordination between content, ads, design, GHL, operations, and clinical teams.
• You get overwhelmed by competing priorities and freeze instead of triaging.
• You avoid hard conversations; this role requires pressing vendors, flagging missed deadlines, and holding people accountable.

How You Will Be Measured

• On‑time project delivery rate.
• Campaign launch readiness (everything coordinated and live on schedule).
• Number of blockers identified and resolved per week.
• Vendor and freelancer deliverable hit rate.
• Internal team satisfaction (does the marketing team feel organized and supported?).

Compensation and Details

• Pay: Competitive salary based on experience
• Location: Remote (U.S. business hours required)
• Schedule: Full‑time
• Reports to: Marketing Leadership