Meeting and Event Planner

Position Summary

The Meeting and Event Planner provides logistics for both on-site Board events and select off-site meetings. This role partners closely with the Executive Office and internal stakeholders to ensure events are executed efficiently and meet organizational standards. The position contributes to a high-quality experience for members through effective planning, coordination, and attention to detail.

Primary Responsibilities

• Serves as the primary liaison with the Executive Office, when needed, to coordinate and support on-site Board events, including CFC and NCSC Board meetings
• Manages sponsorship logistics for alliance organization partnerships and non-partnership events, including coordination, tracking and fulfillment.
• Serves as primary back-up for event registration processes, including pre-conference setup, on-site support, and post-conference reporting.
• Builds, maintains, and manages assigned events in the registration management system (Cvent).
• Collaborates with on-site food service and catering vendors to ensure seamless event execution.
• Maintains the Events calendar and shared documentation within established file systems.
• Reconciles event-related expenses and supports budget tracking for Events and Training.
• Coordinates speaker materials by collecting presentations, preparing shipments, and meeting production and delivery deadlines in partnership with the Business Center.

Required Skills

Conference Services, Office Supply Management, Vendor Management, Event Marketing, Event Management, Event Management Software, Event Catering

Required Competencies

Customer Support, Collaboration, Interpersonal Communications, Proactivity, Detail Oriented, Prioritization

Required Certification/s:

Educational Qualifications Preferred

Category: Bachelor's Degree or equivalent work experience Field specialization: Marketing, Hospitality or related field

Required Work Experience

Years of experience: 3 to 5 years Industry: Professional meeting and events experience including large-scale conferences and events experience.

Work Environment Details:

Travel: Occasional travel required, typically 2-7 days per trip, up to approximately five 5 times per year. Physical: Flexibility to work non-standard hours, including early mornings, evenings, or weekends to support meetings and events as needed. Extended periods of standing and walking while on-site, sometimes across multiple consecutive days. Ability to safely lift, move, and maneuver light to moderate materials such as boxes, signage, and meeting supplies.

Benefits

We offer a comprehensive benefits package that includes hybrid work options; annual incentive opportunities; an employer-paid pension plan; 401(k); medical, dental and vision insurance; a generous leave policy; onsite gym; and more—all in a friendly, professional work environment. For additional information, please visit our website at www.nrucfc.coop. CFC is an Equal Opportunity Employer committed to workforce diversity.