Office Manager / Bookkeeper

We are seeking a reliable and detail-oriented Office Manager / Bookkeeper to support daily office operations and oversee core accounting and administrative functions. This is a fully onsite role in West Chester, PA, ideal for someone who enjoys wearing multiple hats in a small-to-mid-sized business environment.

This is a contract to hire opportunity.

Key Responsibilities

Accounting & Bookkeeping

• Manage Accounts Receivable (AR) and Accounts Payable (AP) processes
• Utilize QuickBooks for data entry, reconciliations, and financial tracking
• Pull and prepare financial and payroll-related reports as needed
• Perform accurate and timely data entry across accounting and administrative systems

Payroll Support

• Coordinate with an external payroll service (Payroll Factory)
• Ensure payroll is processed accurately and on time for salaried and hourly employees
• Review payroll reports and verify accuracy before and after processing

Office Management & Administrative Support

• Answer incoming phone calls and direct inquiries appropriately
• Manage and stock office supplies and coordinate with vendors as needed
• Provide general administrative and office support to ensure smooth daily operations

REQUIRED SKILLS AND EXPERIENCE

• Prior experience as an Office Manager, Bookkeeper, or similar role
• Hands-on experience with QuickBooks
• Working knowledge of AR/AP and payroll processes
• Strong attention to detail and organizational skills
• Comfortable handling both accounting tasks and front-office responsibilities
• Reliable, professional, and able to work independently in an onsite environment