Payroll Specialist

About

TriSource is partnering with a well-established, multi-state organization to identify a detail-oriented and experienced Payroll Administrator. This role is ideal for a payroll professional who thrives in a fast-paced environment and enjoys working cross-functionally with Accounting and HR teams.

Key Responsibilities

• Process full-cycle, bi-weekly payroll for 300 employees
• Manage garnishments, employee loans, pay advances, and other payroll adjustments
• Prepare payroll journal entries and related payables; generate and analyze payroll reports using Excel and internal systems
• Post weekly flexible spending account activity and maintain accurate records
• Perform monthly and quarterly payroll and benefit account reconciliations
• Conduct internal payroll audits (e.g., local tax compliance, employee tax setups)
• Review quarterly tax variance reports and coordinate resolution of discrepancies
• Handle payroll-related tax notices and partner with internal teams or vendors for resolution
• Prepare and submit required filings, including quarterly and annual payroll forms
• Support year-end processes such as W-2 generation, payroll schedule updates, and tax ID verification
• Partner with HR on new hires, terminations, and system updates
• Collaborate with Accounting, Accounts Payable, and leadership on reporting, reconciliations, and process improvements
• Stay current on payroll laws, tax regulations, and compliance requirements

Qualifications

• Minimum of 5 years of payroll experience in a multi-state environment
• Strong understanding of state and local tax withholding requirements
• Advanced Excel skills, including formulas and PivotTables
• High level of accuracy, organization, and attention to detail
• Ability to handle confidential information with discretion and professionalism
• Strong analytical and problem-solving skills
• Team-oriented mindset with the ability to collaborate across departments