Personal Assistant to the CEO (Durban Based) 4 Months Contract

Duties & Responsibilities

• Manage the CEO’s diary, schedule meetings, and coordinate appointments.
• Prepare agendas, minutes, presentations, and briefing materials for meetings.
• Coordinate and arrange travel, accommodation, and logistical requirements.
• Coordinate communication between the CEO, executives, staff, internal stakeholders, and external stakeholders
• Conduct research, and compile briefing notes, presentations, and reports to support decision making
• Act as the first point of contact between the CEO and internal/external stakeholders.
• Manage correspondence, including drafting letters, emails, and reports.
• Maintain confidentiality and handle sensitive information with discretion.
• Support the CEO in the planning and coordination of organisational projects, stakeholder engagements, and events.
• Ensure effective office administration and workflow management for the CEO’s office.

Key Competencies

• Strong interpersonal and relationship management skills and stakeholder management
• Strong communication skills
• Ability to work independently with minimal supervision.
• Proactive, adaptable, and resourceful approach.
• Excellent time management and multitasking abilities.
• Excellent document management and writing skills.

Desired Experience & Qualification

• Possess a National Diploma/Degree in Office Administration, Business Administration, or a related field.
• At least 5 years’ experience in executive administrative support or as a Personal Assistant to senior management/executives preferably in a corporate environment
• Excellent written and verbal communication skills.
• High level of computer literacy (MS Office Suite, Outlook, PowerPoint, Excel).
• Letter, presentation, Memo and submission drafting skills.
• Strong organisational skills with the ability to prioritise and manage multiple tasks under pressure.
• Demonstrated ability to work with discretion and maintain confidentiality.
• Professionalism, attention to detail, and problem-solving ability