Project Administrator / PMO professional

About

I'm working with a well-established engineering organisation and am looking for a Project Administrator / PMO professional. You'll support complex, long-term development programmes.

This is a governance-focused PMO role, working closely with project and programme managers to ensure projects are planned realistically, controlled effectively, and continuously improved, with exposure across early-phase, development and production-stage projects.

The position suits someone who enjoys working at the centre of technically complex projects and is confident challenging assumptions around schedule, cost and resources.

This is not an administrative or secretarial role! It is for someone with real hands-on experience in project management and everything that it entails.

You will act as a critical and trusted partner to programme managers.

Key responsibilities

• Build, maintain and challenge integrated project schedules for complex development projects
• Support project governance across planning, budgeting, resourcing and reporting
• Translate technical inputs into structured, logical project plans and cost forecasts
• Track plan vs actual performance and support corrective actions
• Maintain project data in planning and ERP-style systems and contribute to reporting
• Work closely with programme managers and cross-functional stakeholders
• Prepare inputs for project reviews and management decision-making
• Facilitate and moderate project and planning meetings, including hybrid or agile-style sessions
• Support continuous improvement of project management processes and tools

Must-haves / requirements

• Experience in a PMO, project planning or project control role
• Strong scheduling capability using professional planning tools (e.g. MS Project or similar)
• Solid experience in project planning, budgeting and resource management
• Confident communicator with the ability to challenge inputs constructively
• Strong analytical skills and a structured, methodical working style
• Comfortable working in structured, engineering-led environments
• Business-fluent English and at least C1 level German

Please note: This is 3-year fixed term contract