Project Accountant H/F

This position is fully responsible for the project set up and billing process, including responding to client/internal management inquiries and verifying employees' chargeable time; Provide assistance and support to the collections team in conducting collection efforts and achieving team objectives. The Project Accountant will report directly to the Director of Finance and will involve a variety of business functions, including but not limited to: • Set up new projects promptly, including entering approved budgets and billing terms from contract/proposal documents • Maintain accurate billing folders for all projects, including source documents, expenses, consultant invoices, and monthly invoices • Prepare and review monthly invoices using Electronic Invoicing (EI) software, ensuring completeness of materials sent to clients and monitoring costs, accruals, and overages • Coordinate approval and processing of sub-consultant and sub-contractor billing • Communicate regularly with Project Managers (PMs) and Principals-in-Charge (PICs) regarding financial status, contract modifications, change orders, and client invoicing requirements • Identify and pursue opportunities to maximize client billing with PIC or Division Leader approval • Research and resolve unbilled issues to optimize billing for each period • Collaborate with Accounting to reconcile variances during cash application and assist with collection efforts as needed • Prepare special project analyses and provide year-end audit support, including research and reconciliation • Perform all other duties as assigned by your supervisor or manager • Bachelor's degree in Accounting or Finance • Experience with project accounting and cost tracking • Intermediate to advanced computer literacy, including experience in word processing, spreadsheets, and accounting software • 4+ years experience in billing and receivables, preferably in A/E or construction environment • Knowledge of standard contract terms, including hourly, lump sum, and not-to-exceed and how they are applied in the billing process • Ability to thrive in a fast-paced, high-demand environment • Strong business partnering ability • Excellent communication and interpersonal skills • Team-first mindset with a proactive, problem-solving approach • Ability to work independently, take initiative, set priorities, and see projects through to completion • Knowledge of the project structure in a client/consultant business environment • Experience with Deltek software is a plus