Project Coordinator

A municipal office in Bloemfontein, Free State requires a Project Coordinator to manage document flow and correspondence. You will register and index incoming and outgoing mail, maintain the file plan according to the classification system, retrieve files for officials, and oversee records disposal per archival legislation.

Responsibilities

• Prepare routine and ad hoc reports, minutes, memoranda, and other documentation to support departmental work.
• Capture, verify, and update data on departmental information systems accurately and timeously to ensure database integrity.
• Conduct inspections of premises and operations to assess compliance with relevant legislation, regulations, and by-laws.
• Provide frontline service to members of the public by responding to enquiries, providing information, and directing individuals appropriately.
• Register, classify, file, and track all incoming and outgoing correspondence per the approved file plan and records management policy.
• Provide administrative support to senior officials including diary management, travel arrangements, and meeting pack preparation.

Requirements

• Knowledge of legislation such as the Promotion of Access to Information Act and National Archives Act for records roles.
• A clear criminal record is essential as the role involves access to sensitive information and interaction with vulnerable persons.
• A valid driver's licence is required for roles involving field work, community visits, or inspections.
• Good written and verbal communication skills with ability to draft correspondence and interact respectfully with the public.
• A commitment to the principles of public service including professionalism, accountability, transparency, and service orientation.
• A Grade 12 certificate as a minimum; a post-matric qualification in public administration, development studies, or a related field.
• A minimum of one to two years of experience in an administrative, clerical, or community-facing role in government or non-profit.

Qualifications

Diploma in Community Development or Environmental Health