Project Coordinator (Construction)

Purpose and Scope

Reporting to the Senior Project Manager – Construction, this position assists in the project management and contract administration of municipal infrastructure improvement projects including roads, bridges, sidewalks/active transportation, sewers, watermains, intersection improvements, watercourses/drainage improvements, and stormwater management facilities. The Project Coordinator (Construction) is also responsible for providing guidance to the Engineering Services Section’s inspection services.

Responsibilities

• Provide guidance, training, mentoring, and direction to Engineering Technologists completing inspections for capital construction projects and municipal services installed in subdivisions.
• Provide inspection for capital construction projects by assuring compliance with contract documents and City specifications, including maintaining comprehensive daily records, ensuring material testing and/or sampling is performed, and ensuring compliance with legislation and associated regulations.
• Provide inspection of municipal services installed in subdivisions by confirming compliance with subdivision agreements and City specifications, including maintaining comprehensive daily records, ensuring material testing and/or sampling is performed, and ensuring compliance with legislation and associated regulations.
• Develop and upkeep standard documentation templates and inspection guidance resources.
• Provide technical directions and review inspection reports and documentation.
• Be a proficient user of surveying tools and equipment as required to perform inspection duties including laser levels, smart levels and hand tools as needed.
• Ensure construction is completed in compliance with approved grades and elevations.
• Recommend equipment and technology upgrades to ensure the City’s inspection resources are current with industry standards.
• Assist in the review and provide comments for project design, including those created by Engineering staff, external consultants and/or municipal utilities.
• Review design documents for feasibility of construction (biddability / buildability).
• Assist with survey work as it relates to inspection of capital construction contracts.
• Assist with the verification of final tender drawings, preparation of tender documents and calculation of final quantities.
• Prepare and review tenders and Requests for Proposals and draft reports for Council.
• Prepares Requests for Proposals, and Requests for Quotations, hires, directs and administers the work of consulting firms carrying out work on capital projects.
• Monitor and track progress of conditions included in regulatory approvals; including assembling information and reporting as necessary, to ensure compliance with regulatory permits.
• Provide contract administration support including preparing payment certificates, cost estimates, change work orders, purchase orders, etc.
• Liaise with governmental agencies, utility companies and other departments as well as members of the public during the construction phase to resolve project conflicts and coordinate scheduling.
• Provide guidance to field staff during the construction phase.
• Attend site meetings and visit sites on a regular basis.
• Approve and/or initiate changes of a minor consequence on projects and recommend solution of more serious field problems to Supervisor.
• Assist in design and project management on smaller projects from planning stage through design and construction, including responsibility for budgets, cost control and scheduling.
• Develop and provide assistance for public presentations of projects and departmental initiatives as required.
• Assist in the Departments initiatives on asset management related to municipal infrastructure.
• Assign work to Engineering Technologists and related staff, while providing support across key HR functions including recruitment, resume screening, and candidate selection, and input into performance monitoring and evaluation through the City’s formal appraisal processes.
• Perform all tasks and responsibilities through the lens of Equity, Diversity, Inclusion, ensuring commitment to fairness, representation, accessibility and respect for diverse perspectives and cultures in all aspects of work.
• Other duties as assigned.

Qualifications

Minimum Education

• Three (3) year advanced diploma in Civil Engineering Technology or equivalent with C.E.T. Certification.
• Member of the Ontario Association of Certified Engineering Technologists and Technicians (OACETT).
• Must possess and maintain a valid class “G” driver license in good standing and access to a reliable vehicle for business purposes.
• Satisfactory Criminal Record Check (CRC) to commencing work at the City of Belleville.

Asset Education

• Post-secondary education in project management or a related field.
• Registered EIT or Licensed Professional Engineer with PE(O).

Minimum Experience

• 5 years of relevant experience in the inspection of municipal infrastructure construction projects.
• Knowledge of standards and specifications such as Transportation Association of Canada (TAC), Ontario Provincial Standard Specifications (OPSS), Ontario Provincial Standard Drawings (OPSD), Ontario Traffic Manual (OTM), Ministry of Environment guidelines, and the Occupational Health and Safety Act.

Asset Experience

• 5 years minimum experience in a municipal environment, including a combination of project management/coordination and the inspection of infrastructure associated with municipal capital construction projects.
• Possess familiarity and knowledge of the Highway Traffic Act, Ontario Water Resources Act, Public Transportation and Highway Improvement Act, Fisheries Act, Ontario Construction Act, On-Site and Excess Soil Management regulations, etc.
• Vast knowledge of construction methods, equipment and technologies related to water, sewer, road and bridges, design and construction including reading and interpreting site plans, engineering drawings and specifications.
• Excellent interpersonal, organizational and analytical skills; coupled with the ability to prioritize activities to successfully meet deadlines.
• Excellent communication (written and oral) and interpersonal skills with demonstrated ability to influence without direct authority.
• Ability to communicate and interact effectively with all levels of management, employees, Councilors, and external stakeholders.
• Proficient computer skills and must have solid working knowledge with MS Word, Excel, MS Access and email software.
• Ability to coordinate and collaborate with other departments with the ability to solicit cooperation & interdepartmental collaboration.
• Self‑motivated and able to work independently with minimal supervision.

Benefits

• Competitive market salary.
• Competitive employer‑paid extended health benefits.
• OMERS Pension Plan.
• Opportunity to enter a hybrid work arrangement subject to applicable policies and approvals, following the successful completion of the probationary period.
• Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.

Equal Opportunity Employer

The City of Belleville is an equal opportunity employer committed to inclusive, barrier‑free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process. Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).