Project Coordinator/ Professional Assistant

Key Responsibilities

• Managing a busy and dynamic diary, coordinating appointments and prioritising schedules
• Scheduling meetings, preparing invitations, and ensuring all logistics are in place
• Assisting with travel arrangements and coordinating end-to-end travel logistics where required
• Preparing professional correspondence, reports, documents, and presentations
• Taking accurate meeting minutes and tracking follow-up actions to completion
• Supporting communication between internal teams and external stakeholders
• Assisting with and, where required, leading project administration and operational coordination activities
• Coordinating project tracking, monitoring actions, and ensuring delivery of key outputs
• Maintaining well-organised records, filing systems, and documentation
• Providing general secretarial and business administrative support to the Operations Director
• Assisting with ad hoc tasks to support the Operations Director and broader operational team as needed

Requirements

• 3–5 years’ experience in an administrative, executive assistant, or project coordination role within a project-based or operational environment
• Strong written and verbal communication skills
• Excellent organisational and time-management abilities, with the capacity to manage competing priorities
• Proven experience managing complex diaries and coordinating meetings
• A professional, discreet, and approachable manner
• Strong attention to detail and accuracy in all outputs
• Sound judgement, initiative, and the ability to work independently with minimal supervision