Project Coordinator/Project Planner

Overview

We are seeking a Project Coordinator / Junior Project Manager to support a Senior Project Manager on a large-scale Talent Management Systems implementation. This role will focus on day-to-day project coordination, tracking, and documentation, enabling the Senior PM to focus on strategic program leadership. The ideal candidate will have hands-on experience with Project Portfolio Management (PPM) tools such as Planview, Smartsheet, or similar, and the ability to manage schedules, follow-ups, and cross-functional coordination in a fast-paced environment.

Key Responsibilities

• Support the Senior Project Manager on large, complex project initiatives
• Maintain and update project schedules, timelines, and deliverables
• Track budget adherence and project progress metrics
• Create and maintain project documentation aligned with EPMO standards
• Coordinate across teams to ensure timely completion of deliverables
• Follow up with stakeholders and track action items and dependencies
• Assist in risk identification, issue tracking, and mitigation planning
• Prepare status reports, dashboards, and project updates
• Support test, deployment, and execution tracking activities
• Act as a backup to the Senior Project Manager when required

Required Skills & Experience

• 3 5 years of experience in Project Coordination / Project Management
• Hands-on experience with PPM tools such as:
  • Planview
  • Smartsheet
  • MS Project / Clarity / Jira (or similar)
• Strong experience in:
  • Schedule tracking & reporting
  • Stakeholder follow-ups & coordination
  • Project documentation & status reporting
• Ability to manage multiple tasks, timelines, and dependencies
• Strong communication and organizational skills
• Experience working in cross-functional / matrix environments

Core Competencies

• Strong attention to detail and deadline-driven execution
• Ability to influence without authority
• Excellent problem-solving and coordination skills
• Ability to communicate with both technical and non-technical stakeholders
• Strong organizational and multitasking capabilities

Preferred Qualifications

• Experience supporting large enterprise implementations
• Exposure to Talent Management Systems or HR systems projects
• Knowledge of change management methodologies
• Experience in healthcare domain (nice to have)