Project Manager

Key activities

Project Quotation

• Involvement in project quotation to support Bid Engineering with the risk analysis and cost and lead-time estimation

Project Initiation

• Secure project registration & documentation
• Review contract
• Secure Handover from Sales (through a Handover meeting called by Sales)

Project Planning

• Facilitate contract review by Project Team
• Facilitate Internal Project Kick Off Meeting
• Technical Review
• Facilitate internal technical review (if required)
• Technical clarifications with Sales / customer (based on input from the Project Team)
• Project Planning
• Log initial risks and opportunities incl. mitigation / exploitation actions
• Issue / updating the project schedule & activity plan (based on input from the Project Team)
• Check budget
• Send order acknowledgement (if not already done by Sales)

Project Execution

• Call and facilitate project kick off meeting with customer, if the meeting is not called or facilitated by the customer
• Customer Communication
• Facilitate responses to technical comments from the customer about the design
• Formalize and log all customer lead-time deviations (e.g. design approval)
• Report project status to customer (order status, document status, manufacturing status, delivery date, change orders)
• Call and facilitate pre-inspection meeting with customer

Project Monitoring & Controlling

• Control project activities, e.g. inform customers of design freeze, authorize start of manufacturing, approve payment of main suppliers’ invoices, manage invoicing to the customer (even if through the Sales Company)
• Maintain project schedule & activity plan
• Control project costs / manage allocated financial resources to achieve project objectives
• Monitor project activities, incl. verification of task progress & hours
• Pursuing orders
• Report and manage risks, issues, opportunities

Internal Communication

• Report project status to Alfa Laval management (manhour deviation, gross margin deviation, delivery time deviation)
• Participate in project reviews by Alfa Laval management
• Call and facilitate project closure meeting with customer

Project Closure

• Call and facilitate internal project closure meeting incl. handover to Service