Project Manager - Facilities

Job Details

• FTE: 1.0 (Full time)
• Shift: Day – 08 Hour (United States of America)
• Position ID: R2653040
• Work Arrangement: Hybrid
• Job Code: 108460030 – Facilities Planning and Design – Other
• Location: Palo Alto, 3430 W Bayshore Rd, California

About Stanford Health Care

This is a Stanford Health Care job.
At Stanford Health Care, every space we plan and design plays a role in advancing healing, innovation, and the patient experience. The Facilities Services division enhances health through leadership, collaboration, and innovation. Our team offers essential non‑clinical support 24/7, ensuring safe operations and planning for future needs. Learn more about Facilities Services at: Facilities Services | Stanford Health Care.

The Facilities Planning & Design (FPD) business unit leads the planning, design, and improvement of Stanford Health Care’s spaces to advance excellence in care, innovation, and experience. With expertise across Planning, Design, Land Use & Licensing, Art, Wayfinding, Signage, and Facilities Administration, FPD turns vision into reality, creating functional, compliant, and inspiring environments aligned with Stanford Medicine’s mission.

Role Overview

The Project Manager (PM) leads key organization initiatives for Stanford Health Care. Project Managers are responsible for the coordination and completion of all aspects of project management on assigned projects, including, but not limited to, project scope, schedule, budget, plans, facilitating meetings, documenting requirements, overseeing development, operational workflows, and implementation. Additionally, the Project Manager directs participants in compliance and regulatory alignment efforts.

The PM is the point of communication with stakeholders and is accountable for the project's success. The PM must have strong communication skills in acting as the liaison between the project team, subcontractor, customer, key stakeholders, and senior leadership. The PM has ultimate responsibility for project delivery and may direct the project/senior project coordinator (PC or Sr. PC) to expedite project‑related tasks.

What You Will Do

• Deliver concurrent various sized projects to successful completion.
• Follow FS&P standard work/processes, policies, and procedures, develop detailed project plans, and complete required project documentation.
• Coordinate with FS&P Senior leadership and BOSI manager on project budget targets, status, and resolution of related issues.
• Utilize designated project management tools to report project status, manage issues, identify risks and escalations.
• Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders.
• Support Senior Project Managers as back up on projects.
• Coordinate post‑project review and lessons learned meetings following stabilization of projects.
• Provide leadership while the project coordinator positions the team and collaborates in project implementation.
• Balance both internal and external stakeholder interests to maintain alignment of the project outcomes.
• Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.
• Understand customer requirements and manage the dynamics of these individuals.
• Actively facilitate project scope and collaboratively set the schedule, future state processes and operational workflows, leveraging standard team tools to drive projects from intake through successful completion, and ensure the project is completed in scope, on schedule, and within budget.
• Working knowledge of foundational activities (i.e. facilities, patient care services, IT, business services, patient experience, operational efficiency, supply chain, engineering & maintenance, etc.).
• Develop effective and attainable workplans.
• Identify and pursue opportunities to optimize effectiveness.
• Develop and administer project reporting systems.
• Prepare and present information concerning operational effectiveness.
• Organize and delegate work to achieve desired outcomes.

Education Qualifications

• Job requires a Bachelor's degree in a work‑related discipline/field from an accredited college or university. Relevant experience in lieu of degree may be considered. Relevant experience in lieu of degree is in addition to the experience requirements for this position.

Experience Qualifications

• 5 years of progressively responsible and related work experience Required
• Experience working in Healthcare and/or an Academic Medical Center. Preferred
• Program management leading mission‑critical programs that involve significant organizational complexity — Leading large teams in a matrix management environment. Preferred
• Leading large teams in a matrix management environment. Preferred
• Developing, implementing, and monitoring process improvement initiatives. Preferred
• Developing, implementing, managing, and monitoring project management frameworks and methodologies. Preferred
• Developing and managing project budgets and process. Preferred
• Space planning, functional programming (architectural), or move management experience. Preferred

Required Knowledge, Skills and Abilities

• Ability to work independently, establish priorities, and make sound decisions while meeting time sensitive deadlines
• Ability to present facts and recommendations effectively in oral and written form
• Ability to identify issues, risks, and escalations, assemble data, validate conclusions, and incorporate resolutions
• Ability to gain consensus among disparate groups
• Ability to exercise judgment and demonstrate effectiveness in decision making occasions
• Ability to manage a significant workload, prioritize projects appropriately and work independently
• Advanced proficiency with MS Office Suite (Excel, Word, PowerPoint, and Visio) and Microsoft SharePoint
• Advanced ability to identify, develop and quantify any required corrective action plans
• Experience with business case preparation and cost benefit analysis
• Demonstrated highly motivated self‑starter
• Moderate proficiency with Microsoft Project, Primavera or other PPM software tools
• Familiarity with compliance (regulatory, OSHPD, Joint Commission, etc.) and governance issues
• Strong presentation and facilitation skills to communicate with and persuade a wide range of audiences
• Superior supervisory and matrix management skills and ability to oversee tasks delegated to others
• Serve as a change agent and transformational leader

Licenses and Certifications

• PMP – Project Mgmt Professional preferred.

Physical Demands and Work Conditions

Blood Borne Pathogens

• Category III – Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employment

Commitment to an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C‑I‑CARE standards for all patients, families, and each other. C‑I‑CARE is the foundation of Stanford’s patient‑experience and represents a framework for patient‑centered interactions.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer

Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non‑discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Compensation

• Base Pay Scale: Generally starting at $62.75 – $83.16 per hour
• The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.