Project Manager IV

About

This position is open to U.S. Citizens and permanent residents.

This is an onsite position based in Austin, TX. The selected candidate must be willing to work onsite from an HHS office located in Austin, Texas.

Project Manager IV provides enterprise level leadership for highly complex Medicaid Information Technology (IT) initiatives that span multiple HHS agencies and external partners. This role is accountable for end-to-end delivery of large-scale, high visibility projects, ensuring outcomes align with regulatory mandates, strategic priorities, and service delivery goals. Working under limited supervision, Project Manager IV exercises considerable independent judgment and serves as a trusted advisor to Executive Leadership, as well as internal and external stakeholders.

Performs highly advanced project management work initiating and conducting enterprise-level projects within Medicaid Information Technology. Responsibilities include assuring projects are delivered on time; within budget; utilizing accepted project management methodologies; and establishing and evaluating project deliverables. Manages and coordinates the planning and initiation of projects at various levels of completion, monitoring the progress and schedule of projects, and communicating with project stakeholders, management, oversight authorities and other relevant parties. Assumes a strong leadership role in the management of staff dedicated to the project, along with the development of policies and procedures, reports, studies, legislation, and guidelines. Establishes criteria, proposals, cost estimates, projections, goals and objectives and directs program evaluation activities.

Essential Job Functions (EJFs)

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Provides leadership and expertise in project management including initiation, planning, execution, control, and closing assigned projects and subsidiary components.
• Coordinates various levels of projects including multi-million-dollar projects and oversees planning and initiation of project deliverables.
• Identifies potential project risks and designs strategies to mitigate or avoid them.
• Directs, develops, and evaluates projects utilizing accepted project management methodologies.
• Monitors and manages projects to completion including compiling and distributing project information, status reports, and budget expenditures.
• Manages project cost to ensure completion within budget and monitors project quality to ensure deliverables fulfill contract terms.
• Obtains authorization and commitment, demonstrating business need and project feasibility.
• Reviews and recommends proposals and bids to management.
• Provides guidance and support in staff development in project management and communicates project methodology and processes.
• Creates documentation procedures to capture and manage changes in original project plans.
• Develops criteria for evaluating programs, proposals, and other project-related information.
• Advises, consults, and negotiates with agency customers on project activities.
• Ensures project management methodologies are consistent with agency, enterprise, and DIR plans, standards, and guidelines.
• Provides leadership to internal and external teams and committees to ensure coordinated, efficient projects meeting service level objectives.
• Maintains up-to-date knowledge of other HHS agencies IT-related projects and negotiates resource sharing to achieve objectives.

Knowledge, Skills and Abilities (KSAs)

• Knowledge of effective waterfall, agile, and hybrid project management principles.
• Knowledge of project management theories and practices applicable to small, medium, and large-sized projects.
• Knowledge of project management theories of systems and procedures used to evaluate a third-party vendor's performance.
• Knowledge of related state and federal laws, regulations, policies, rules and requirements as well as the Texas legislative process.
• Knowledge of process improvement or quality assurance systems.
• Knowledge of strategic planning, budget management and human resource management.
• Knowledge of the principles of leadership and how to effectively interact with various leadership styles.
• Skill in conflict resolution.
• Skill with comprehending, interpreting, and applying various project, quality, and model-based methodologies, critical thinking, and problem-solving skills to complex issues within a fast-paced, deadline-driven, information technology environment.
• Skill in project management execution and task prioritization.
• Skill in synthesizing information and implementing approaches that make the most efficient use of limited resources.
• Skill in using a PC and Microsoft Project, Excel, Outlook, PowerPoint, Vizio, and Word.
• Skill is using project portfolio management software to manage product and project information.
• Skill in performing quality assurance tasks.
• Skill in Executive communication and public speaking.
• Skill in managing multiple, overlapping, and competing priorities.
• Skill in identifying problems, evaluating alternatives, and implementing solutions.
• Skill in working collaboratively and cooperatively with diverse groups, serving as a change leader.
• Advanced skill with written and oral communication and the ability to communicate with all levels of an organization in a variety of formats.
• Ability to exercise sound judgment in making critical decisions.
• Ability to analyze complex information.
• Ability to develop plans to address identified issues.
• Ability to demonstrate negotiation and facilitation skills.
• Ability to plan, assign, and/or manage the completion of project work.
• Ability to think creatively and support creative thinking in others.
• Ability to establish goals and objectives.
• Ability to effectively manage, motivate and build effective work teams.
• Ability to accurately interpret data, evaluate reports and make timely and effective decisions.
• Ability to organize and present information effectively, both orally and in writing.
• Ability to work independently and deliver results in an environment of broad, consultative management.
• Ability to analyze systems and procedures.
• Ability to adapt to change or modify behavior in response to changes in situations or priorities.

Registrations, Licensure Requirements or Certifications

Project Management Professional (PMP), Agile Certified Practitioner (PMI-ACP), or Certified Scrum Master (CSM) preferred, or ability to obtain PMP or ACP certification within the first 12 months of employment.

Initial Screening Criteria

• Graduation from an accredited four-year college or university with major course work in business administration, technology, healthcare or a related field is generally preferred. Experience and education may be substituted for one for another on a year-for-year basis.
• 3+ years' experience applying project management methodologies (waterfall, agile, or hybrid).
• Experience producing/maintaining core project artifacts (project status reporting, project plans, communications plans, budget tracking, RAID log, metrics reporting, documentation archiving, etc.).
• 4+ years' experience leading medium or large-scale IT projects for a Texas State Agency is preferred.
• 4+ Experience developing and delivering executive-level communications (briefings/presentations/status reporting) and facilitating decision-making with diverse stakeholder groups.
• Experience navigating state/federal regulatory requirements or Texas legislative context impacting IT programs.

Additional Information

Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual.

Selected candidates must be legally authorized to work in the U.S. without sponsorship.

Selected candidate must be willing to commute to the office on the required days.

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Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.