Project Manager Specialist- (Marketing)

Job Overview

This role is responsible for managing projects across assigned marketing processes by partnering with internal and external stakeholders to support business priorities. The Project Manager Specialist works closely with the Project Manager and cross-functional marketing teams to ensure efficient workflows, strong alignment, and on-time delivery of all projects.

Key Responsibilities

Project & Operational Management

• Lead and support the successful planning and execution of projects across multiple marketing workstreams
• Develop and maintain project documentation for assigned marketing processes
• Ensure all strategies are approved prior to execution to enable a smooth transition from planning to delivery
• Create and manage project schedules, timelines, and tracking reports, communicating any changes proactively
• Identify project risks and implement mitigation strategies to keep work on track
• Partner with the Project Manager on scope changes, deadline adjustments, and alternative solutions
• Ensure stakeholder feedback is incorporated in a timely and effective manner
• Serve as the subject matter expert for Workfront project management software
• Audit and maintain system templates to ensure alignment with current processes and efficiency standards
• Build, update, and manage all marketing projects within the system
• Ensure project steps are completed and all assets are properly maintained and updated

Cross-Functional Collaboration

• Lead cross-functional meetings to drive alignment, execution, and project progress
• Partner with the Project Manager to facilitate decision-making, remove roadblocks, and manage risks
• Prepare meeting agendas and communicate clear next steps and follow-ups
• Monitor project status and proactively address issues that may impact timelines or deliverables
• Adjust timelines, scope, and resources in collaboration with stakeholders as needed
• Maintain strong alignment with internal teams by staying informed on business priorities and product updates

Qualifications

• 3–5 years of project management and/or operations experience
• Proficiency in Microsoft Office Suite
• Experience with project management tools (Workfront preferred)
• Strong organizational, communication, and stakeholder management skills
• Ability to manage multiple projects and deadlines in a fast-paced environment