Proposal Coordinator

Job Description

The Proposal Coordinator supports the end-to-end development of compliant, high-quality proposals in response to government and commercial solicitations. This role ensures adherence to established proposal processes, coordinates inputs across cross-functional teams, and maintains schedule, compliance, and document control throughout the proposal lifecycle.

Working under the guidance of Proposal Managers, the Proposal Coordinator plays a critical role in enabling on-time, compliant submissions by organizing content, facilitating reviews, and enforcing proposal standards.

Responsibilities

• Coordinate proposal activities from kickoff through submission
• Build and manage proposal schedules, outlines, and compliance matrices
• Maintain document control (versioning, formatting, configuration management)
• Ensure compliance with RFP instructions (Sections L & M, formatting, submission requirements)
• Coordinate Pink/Red team reviews (logistics, materials, read-aheads)
• Track action items, risks, and deadlines; escalate as needed (“Identify, Notify, Escalate”)
• Support volume leads with content integration and final production
• Perform basic compliance checks and quality reviews (grammar, formatting, consistency)
• Manage proposal repository (templates, past performance, resumes, boilerplate)
• Support final production, packaging, and submission (electronic and/or physical)

Basic Qualifications

• Bachelor’s degree (or equivalent experience)
• 1–4 years of experience in proposal coordination, project coordination, or similar role
• Experience supporting proposals in a deadline-driven environment
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to manage multiple priorities and work under tight deadlines
• Strong written and verbal communication skills

Desired Skills

• Experience supporting U.S. government proposals (e.g., DoD, Federal Civilian)
• Familiarity with FAR-based solicitations and RFP structures (Sections L & M)
• Understanding of proposal lifecycle (capture → proposal → submission)
• Experience with proposal tools (e.g., SharePoint, Teams, Adobe, proposal automation tools)
• Knowledge of compliance matrices, storyboards, and review cycles (Pink/Red)
• Strong attention to detail with a “compliance-first” mindset
• Ability to work cross-functionally with technical, pricing, contracts, and leadership teams
• Experience with document formatting, desktop publishing, or production support
• Basic understanding of competitive proposals and win strategies

Other Important Information

By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to work remotely

Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.