Sales and finance administrator

SUMMARY:

Our client, based in Somerset West, Cape Town, is seeking a Sales and finance administrator. The ideal candidate will have 3–5 years’ experience in sales administration, accounting administration, or commercial support role. This is an excellent opportunity for a detail-oriented, reliable professional to support the team in a dynamic environment.

POSITION INFO:

A recent professional profile photo is to accompany your application

EMPLOYMENT TYPE:

Permanent

SECTOR:

Finance & Sales

BASIC SALARY:

Market related

START DATE:

As soon as possible

REQUIREMENTS:

• Matric
• 3–5 years’ experience in a sales administration, accounting administration, or commercial support role
• Proven experience preparing quotations and managing proforma invoices
• Strong stock control and reconciliation experience, including monthly stock takes and variance journals
• Sound accounting administration skills, including debtors’ age analysis, purchase orders, and supplier reconciliations
• High level of accuracy when handling pricing, stock data, financial information, and management reports
• Highly organised with strong office‑management and reporting capability
• Team Player
• Experience with Sage Evolution is advantageous.

DUTIES:

Sales Administration

• Complete Customer Quotations as requested by the Directors. Understand and master the Installation & Transport calculation for quotes.
• Responsible for Stock movement.
• Manage Proforma Invoices.
• Publish Cabinet Inventory report and ensure numbers are correct (if needed count high value items weekly).
• Administer sales forecast report as needed by the Directors.
• Prepare and publish Weekly quotes and orders recon / management report.

Accounting Administration

• Age analysis for Debtors
• Stock recons and journals
• Sales analysis as needed
• Originate Procurement requisitions
• Manage Purchase Orders as needed
• Request statements from Suppliers
• Reconcile statements to invoices etc.
• Prepare payment packs for Directors and Finance
• Assist Directors and Finance with month-end close off.
• Provide Directors and Management with any summaries and reports as needed. Ensure these are prepared accurately, content is validated and supplied on time.

General Administration

• Maintain filing system.
• Prepare for client visits.
• Respond to queries.
• Execute Tele-Sales as directed by the Directors.

HOURS:

• Monday to Friday: 08:00 – 17:00