Sales Order Processing / Finance Assistant

REQUIREMENTS

• A minimum of 2-3 years’ experience in a similar role
• Relevant finance or accounting qualification/ certification would be advantageous
• Understanding of accounting principles
• Proven hands-on experience processing high volume sales orders
• Intermediate level skills in Microsoft 365
• Quantifiable experience with ERP systems and recognised accounting systems
• Previous debtors processing experience is desirable
• Good numerical skills
• Good written and spoken skills in English
• High degree of confidentiality and professionalism

DUTIES

• Obtain Customer Purchase Order from ERP for Sales Order processing
• Allocate supplier to CPO
• Obtain updated CPO where variances exist to SO
• Allocate the correct FEC rates
• Process Sales Orders
• Process SO to Order Confirmation
• Invoice all customer deliveries
• Review credit limits and control breaches
• Complete credit reference checks and bank code reports on all new credit applications
• Daily processing of receipts and control of overdue accounts
• Attend to all queries regarding outstanding invoices
• Reconcile the manual deliveries and invoice
• Verify the FEC rates before invoicing
• Complete the monthly statement run; and verification of all invoices to statement and submit to customers
• Supply copies of invoices & proof of delivery when required
• Preparation of pack for legal hand over of long overdue accounts with guidance of FM/FD
• Update account receivable records
• Process current accounts
• Assist with statutory returns & audits
• Monthly reconciliations of all accounts to subledgers, clearing of control accounts, process month-end journals
• Assist with the processing of monthly EMP201 & VAT201
• Filing of financial documentation and correspondence
• Identify efficiencies and cost savings in work processes
• Actively participate in business improvement initiatives and projects