Executive Administrative Assistant & Sales Representative

Job Overview

We are seeking a dynamic and highly organized Executive Administrative Assistant & Sales Representative to join our vibrant team. This dual-role position offers an exciting opportunity to provide top-tier administrative support to executive leadership while actively engaging in sales activities that drive business growth. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive communication, and a passion for building client relationships. This paid position is perfect for someone eager to develop their administrative and sales expertise within a collaborative and energetic workplace.

Responsibilities

• Provide comprehensive executive administrative support, including calendar management, travel arrangements, and meeting coordination using tools like Microsoft Outlook Calendar and Google Workspace, House call pro, quickbooks.
• Manage multi-line phone systems with professionalism, ensuring excellent phone etiquette and prompt responses to inquiries.
• Handle office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records through filing systems and digital databases.
• Assist with event planning and project coordination for company meetings, client events, and promotional activities.
• Support sales initiatives by engaging with prospective clients, preparing sales presentations, and following up on leads to foster strong customer relationships.
• Conduct proofreading and transcription of documents to ensure accuracy and professionalism in all communications.
• Utilize office software including Microsoft Office Suite, Google Workspace, and DocuSign to streamline daily operations and document workflows.
• visit clients, managements, properties.
• Meet clients & perform site visits
• Prepare estimates and proposals
• Follow up with leads and close jobs
• Communicate with clients and subcontractors
• Understand materials (flooring, cabinets, HVAC basics, etc.)
• coordinate schedule,
• answer multiples phones lines.

Requirements

• Proven experience in office management, administrative support, or personal assistant roles with a strong background in clerical tasks.
• Exceptional organizational skills with the ability to prioritize multiple responsibilities efficiently.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace tools, QuickBooks, and data entry systems.
• Excellent typing speed combined with meticulous proofreading and transcription skills.
• Strong customer service orientation with professional phone etiquette across multi-line phone systems.
• Experience with event planning, project coordination, filing systems, and front desk operations preferred.
• Knowledge of bookkeeping practices including basic accounting principles using QuickBooks is a plus.
• Ability to adapt quickly to new technologies such as Office 365 applications, DocuSign, and other office software solutions. Join us to be part of a lively team where your organizational talents and sales acumen will make a meaningful impact! We value energetic professionals committed to excellence who are eager to grow their careers in a supportive environment.
• English C1 level (advanced). spanish principiante or medium is a pluss.

Pay

$17.00 - $25.00 per hour

Benefits

• Parental leave

Work Location

In person